Job Overview
We are seeking a dedicated and highly organized Secretary/Treasurer to join our Soil & Water Conservation District team. This vital role combines administrative excellence with financial oversight, ensuring smooth office operations and accurate management of district funds. The ideal candidate will bring energy, attention to detail, and a proactive approach to supporting our conservation initiatives. This paid position offers an exciting opportunity to contribute to environmental stewardship while developing valuable office management skills.
Duties
- Manage all administrative functions including filing, data entry, and maintaining records with precision and efficiency
- Oversee bookkeeping activities using QuickBooks or similar accounting software to ensure accurate financial tracking and reporting
- Handle front desk responsibilities, greeting visitors professionally and directing phone calls via multi-line phone systems with excellent phone etiquette
- Support calendar management and schedule appointments for district staff, ensuring timely communication and organization of meetings and events
- Assist with office management tasks such as ordering supplies, organizing files, and maintaining a clean, functional workspace
- Provide exceptional customer support by responding promptly to inquiries, offering bilingual assistance if needed, and ensuring positive interactions with the public
- Conduct proofreading of documents, prepare reports, and ensure all correspondence is clear, professional, and error-free
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for document creation, email communication, and data management
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Experience with office management, clerical duties, and administrative support roles
- Excellent typing skills coupled with high computer literacy for efficient data entry and record keeping
- Familiarity with multi-line phone systems and customer service best practices to handle inquiries professionally
- Knowledge of bookkeeping principles using QuickBooks or similar software for financial recordkeeping
- Bilingual abilities are a plus to assist diverse community members effectively
- Demonstrated time management skills to meet deadlines consistently while managing multiple responsibilities
- Personal assistant or executive secretary experience is advantageous for supporting leadership functions efficiently
Join us in making a meaningful impact on our environment through dedicated office support! We value energetic professionals who are eager to contribute their skills in a collaborative setting focused on conservation success.
Pay: $38,000.00 - $48,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
