Administrative Assistant, Payroll Transportation (Band Rd)

Lamar CISD -
Rosenberg, TX

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Job Details

8 days ago

Qualifications

Word processing
High school diploma or GED
Driver's License
Typing
10 key typing
Accounting support

Full Job Description

JOB STATUS:

OPEN

POSTING DATE:

08/10/2026

CLOSING DATE:

08/24/2026 11:59 PM

POSTING NUMBER:

00007986

LOCATION:

Transportation

POSITION TITLE:

Administrative Assistant, Payroll Transportation (Band Rd)

JOB DESCRIPTION:

Primary Purpose: To assist in the administration of the payroll functions of the Transportation Department in a manner that preserves confidentiality and projects a professional image of the department.

RESPONSIBILITIES:

Major Responsibilities and Duties

Respond to employee inquiries and State and Government Agencies regarding payroll-related items in an accurate, professional and confidential manner.

Accurately record and submit employee payroll.

Maintain weekly log for each sign-in sheet for exempt personnel.

Assist/support non-exempt personnel in time clock procedures.

Verify that absences for eligible employees have been reported through the Employee Management System.

Notify Human Resources of any absences not reported properly so that they may be entered manually in the Employee Management System.

Enter absences for eligible employees in the payroll system.

Ensure that eligible employees have the accurate and applicable number of local sick days, state personal days, vacation days and non-workdays allotted per year.

Monitor the number of absences taken by each employee to ensure that absences taken do not exceed the number earned.

Assist transportation personnel in completing online benefit selections during specified open enrollment periods.

Act as receptionist for the supervisors to whom assigned.

Sort and distribute mail.

Maintain all personnel files for the office including certification and medical/physical updates for drivers.

Prepare and submit enrollment data for Region 4 certification and provide notification to appropriate personnel regarding approaching expiration dates.

Work with drug testing company to maintain and submit records for transportation personnel who hold a CDL.

Send requests to Human Resources to initiate the fingerprinting process for transportation department candidates as applicable.

Notify Human Resources regarding personnel changes including new hires, resignations and position changes.

Maintain and update employee records in routing system.

Facilitate motor vehicle inquiries on transportation personnel.

Maintain Transportation Department’s activity fund (e.g., vending, awards, banquet).

Assist in calculating wages for bus trips.

Attendance at work is an essential function.

Other duties as assigned by the supervisor or designee.

EXPERIENCE:

QUALIFICATIONS:

Minimum Education/Certification:

High School Diploma or G.E.D.
30 credited college hours or five years of experience as an administrative assistant or similar office experience preferred
Valid Texas driver’s license
Eligible for coverage under the District’s vehicle insurance program

Special Knowledge/Skills:

Knowledge of payroll and accounting procedures including federal and state laws pertaining to the process
Operation of 10 key calculator
Proficiency in typing, word processing and file maintenance
Working knowledge of basic office procedures and the operation of common office equipment and machines
Ability to keep abreast of new rules and regulations related to payroll and accounting procedures
Ability to communicate effectively and courteously

OTHER INFORMATION:

Equipment Used: Computer (data entry and word processing), calculator, typewriter, copy machine, fax machine, envelope inserter/sealer, postage machine and microfilm machine. Working Conditions: Mental/Physical Demands/Environmental Factors: Moderate lifting and carrying (15-44 pounds), reaching above shoulders, use of fingers, walking (intermittent), standing (intermittent), specific visual requirements, specific hearing requirements, depth perception, ability to distinguish basic colors. Excessive noise (intermittent), dust, unusual fatigue factors (computer input).

JOB CONTACT INFORMATION:

APPLY TO:

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

GROUP / GRADE:

Wage/Hour Status: Hourly; Reports To: Director of Transportation; Date Revised: October 2018

SALARY:

Pay Grade: 5

DAYS:

230

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