Parish Business Manager
Holy Spirit Catholic Church is a vibrant and growing Catholic parish located on Johns Island, just minutes from historic Charleston and the South Carolina coast. We are seeking a faith-filled, talented, and collaborative Director of Music Ministry to lead and develop a comprehensive sacred music program that inspires prayer, fosters congregational participation, and supports the beauty of Catholic worship.
The Parish Business Manager serves as a key partner to the pastoral and finance councils in applying best business management practices and diocesan guidelines to parish business operations. This position is responsible for overseeing business processes, financial systems, operational risk management, data integrity, and financial compliance requirements. Working collaboratively with diocesan PSA resources, and parish leadership, the Business Manager is responsible for the effective stewardship of parish business function in support of the Church’s mission.
Classification: Full-time, exempt
Reports to Pastor
All full-time parish positions exist to support the mission of Holy Spirit Catholic Church.
The Parish Business Manager is responsible for the end-to-end business operations of the parish running smoothly, effectively, and considers risk areas, information integrity, and compliance requirements,
Parish business functions in scope include:
- Financials
- HR and Payroll Support
- Buildings and Grounds Maintenance Support
- Ministry and Foundation Support
- Cemetery Support
- Technology Support
- Finance Council Support
- Capital Campaign Support
The Core responsibilities include managing the annual operating budget, supervising bookkeeping and accounts payable/receivable, processing payroll and HR processes for parish staff, overseeing vendor contracts, oversight of facilities maintenance spending, and ensuring compliance with diocesan financial and human resources and buildings/renovation policies. The responsibility also will include supporting the building & grounds planning, oversight of any approved significant construction projects and supporting any approved capital campaigns.
This role will also handle cemetery accounts, insurance coverage, parish foundation -related business matters such as the Paraclete Foundation, which require the review contractor and material vendor payments.
Direct Reports
- Maintenance Staff
- Operations Staff
Job requirements:
- Extensive business management, financial process management and financial system experience; CPA preferred
- Business and financial management experience in relevant not-for-profit organizations but open to all relevant experience with business management
- A bachelor’s degree in business, accounting, or a related field is common, along with several years of nonprofit or church administration experience.
- Strong organization, meeting, and communication skills
- This full-time role requires the Manager to be working from the office, during Parish office hours, for most of the work week.
- The role will have dedicated workspace, and requisite computer support will be provided by the Parish.
- Manage and document receipt of all cash / check payments for parish activities, including but not limited to weddings, PSR, adult religion classes, special programming, mass offerings etc.
- Serve as primary contact for Parish Accounting Services (PAS); ensure timely payment of all payables, answer questions, etc.
- Serve as primary contact for Diocese Human Resources and Payroll services, ensure timely payment of all payroll and processing HR matters for the Parish staff and Pastor
- Monitor bank account activity for Holy Spirit accounts at Bank of America (BOA); update approved vendor list as needed.
- Review and act on financial and vendor related email; ensure timely action / responses
- Maintain accurate records for operational expenses and ministry orders.
- Provide the Pastor and Finance Council with monthly balance sheet, income/expense and actual vs. budget reviews from the PAS books
- Coordinate and review major planned and unplanned expenses from Maintenance, Music, and other Ministries, including competitive bids and financial agreements
- Lead, manage and monitor any ministry spending related to community ministries
- Support the finance and pastoral council related to any approved capital campaigns
- Liaison and work with the diocesan PAS office
- Liaison and work with diocesan HR office
- Attend weekly Parish staff meetings
- Count and deposit weekly Sunday offertory with Bank of America; prepare detail reporting on deposits to be sent to Parish Accounting Services, coding in accordance with appropriate revenue and due to parish organizations accounting treatment.
- Count and deposit all loose checks, contributions to parish ministries, receipts from parish activities etc; prepare detail reporting on deposits to be sent to PAS, coding in accordance with appropriate revenue and due to parish organizations accounting treatment.
- Review, approve and submit manual reimbursement requests by parish staff, parish members etc. for items purchased and/or activities supported on behalf of the parish; complete required PAS documentation, code reimbursements in line with accounting policy and submit to PAS.
- Review and approve weekly purchases on RAMP credit card, ensuring receipt inclusion and memo with detail of purchase; prepare monthly report for PAS with appropriate accounting coding by entry so that appropriate journal entries can be processed.
- Review expenses to be paid by PAS with Pastor (upon receipt of unpaid vendor report); ensure timely approval.
- Review paid vendor report to ensure all items submitted to PAS have been paid.
- Review and approve bi-weekly payroll by employee; validate vacation time, bonuses etc.
- Review and approve any buildings and grounds requests, bids, change orders, progress and/ or new issues.
- Prepare expense statement detailing mass intentions, confessions and priest stipends; prepare checks for Pastor signature; submit reconciliation of payments along with copies of checks to PAS for recording and proper accounting treatment.
- Prepare financial reports for parish ministries (vs. budget and forecast).
- Review active ministry, cemetery, buildings and grounds, unplanned maintenance, and other capital project estimates to complete
- Prepare quarterly buildings and grounds status and progress summary for the Finance Council
- Prepare quarterly reports on state of business operations to the finance and pastoral Councils
- Discussions with Finance Council related to our investment accounts YTD
- Discussions with Pastor on the annual diocese appeal
- Update and relationship check in with our Banking partners
- Work with Financial Council for summary business operations presentation to Parish
- Prepare annual parishioner contribution statements.
- Quarterly prepare contribution analysis for reporting to pastor and finance council.
- Assess and prepare a forecast for buildings and grounds capital spending and related reserves
- Lead the annual budget process with the pastor, finance council and other parish leaders and the related submissions to the Diocese
Work Authorization:
Applicants must be legally authorized to work in the United States at the time of hire. The Diocese of Charleston does not provide visa sponsorship. Successful candidates will be required to complete Form I-9 and present acceptable documentation verifying identity and employment authorization.
