Project Coordinator / Project Administrator
Company: SIDO Excavation
Position Summary
SIDO Excavation is seeking a highly organized Project Coordinator to support our excavation and utility construction projects. This person will be responsible for tracking project costs, processing invoices, managing change orders, coordinating project documentation, and helping ensure jobs stay on budget and on schedule.
Responsibilities
- Track and enter vendor invoices and subcontractor bills.
- Monitor job costs, labor, equipment, and material expenses.
- Prepare and manage change orders from start to finish.
- Assist with customer invoicing and progress billing.
- Maintain project files, contracts, permits, and documentation.
- Coordinate with project managers, superintendents, field crews, suppliers, and customers.
- Track purchase orders and deliveries.
- Assist with estimating by gathering pricing and updating cost information.
- Update project budgets and provide regular cost reports.
- Help ensure projects remain organized, profitable, and on schedule.
- Support payroll and other office administration as needed.
Qualifications
- Experience in construction, excavation, utilities, or civil contracting preferred.
- Strong understanding of construction job costing and invoicing.
- Familiarity with change orders, purchase orders, and project documentation.
- Experience with QuickBooks, Google sheets or Microsoft Excel, Constructure management software
- Excellent organizational and communication skills.
- Ability to manage multiple projects simultaneously.
- Attention to detail and ability to work independently.
Preferred Experience
- Knowledge of excavation, underground utilities, grading, or civil construction.
- Experience with AIA billing and progress payment applications is a plus.
- Understanding of construction contracts and permitting processes.
Benefits
- Competitive pay based on experience.
- Opportunities for advancement as the company grows.
- Supportive, team-oriented work environment.
Pay: $25.00 - $35.00 per hour
Benefits:
- Flexible schedule
- Parental leave
Work Location: Hybrid remote in Seattle, WA 98101
