Job Overview
We are seeking an energetic and highly organized Front Office Coordinator to serve as the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily activities. The ideal candidate will be proactive, bilingual (if applicable), and possess strong office management skills to create a positive and efficient environment for staff, visitors, and clients alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.
Duties
- Greet visitors, clients, and staff warmly while managing front desk operations with professionalism and enthusiasm
- Answer and direct multi-line phone systems efficiently, ensuring prompt and courteous customer support
- Manage appointment scheduling, calendar coordination, and meeting arrangements using Microsoft Office and Google Workspace tools
- Handle data entry, filing, and document proofreading to maintain accurate records and support office workflows
- Support bookkeeping tasks using QuickBooks or similar accounting software for basic financial record-keeping
- Maintain office supplies inventory, organize files, and oversee general office management duties to promote a tidy workspace
- Provide administrative assistance such as copying, scanning, preparing correspondence, and supporting special projects as needed
Experience
- Proven office experience with a strong background in clerical duties and customer service excellence
- Familiarity with multi-line phone systems, Microsoft Office Suite (Word, Excel, Outlook), and Google Workspace applications
- Prior experience in reception roles such as dental or medical receptionist is highly desirable
- Bilingual abilities are preferred to effectively communicate with diverse clients and staff
- Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment
- Strong phone etiquette, time management skills, and attention to detail in proofreading and data entry tasks
- Previous experience in office management or administrative support roles that involved calendar management, bookkeeping, or personal assistant responsibilities is advantageous
Join us as a Front Office Coordinator to be the friendly face that keeps our operations running smoothly! Your enthusiasm for organization combined with your excellent communication skills will make a meaningful impact on our team’s success. We value proactive individuals eager to grow their administrative expertise in a vibrant workplace environment.
Pay: $17.00 - $20.00 per hour
Work Location: In person
