Pay: $23-$28 an hour
Job description:
Position Title: AP/AR Specialist
Position Type: Part Time/ 30 Hrs
Role Overview:
OctoClean is seeking a detail-oriented Accounts Payable & Accounts Receivable Specialist to manage the full cycle of vendor payments and customer billing that keep our commercial cleaning operations running smoothly. In this part-time role, you will process invoices for cleaning supplies, equipment, and subcontractors, generate accurate client invoices across recurring service contracts, and ensure timely collection of receivables. You will serve as a key point of contact for vendors, franchise partners, and clients, and will help maintain the financial accuracy that supports our growing base of janitorial service accounts.
Key Responsibilites
Accounts Payable
- Review, verify, and process vendor invoices for cleaning supplies, equipment, uniforms, and subcontracted labor, matching against purchase orders and service agreements.
- Prepare and execute weekly check runs, ACH, and electronic payments while capturing available early-payment discounts.
- Reconcile vendor statements, research discrepancies, and resolve billing issues with suppliers and service providers.
- Track recurring expenses tied to job sites and franchise locations, coding invoices to the correct GL accounts and cost centers.
- Maintain organized W-9 records and assist with annual 1099 preparation for subcontractors and vendors.
- Assist with vendor insurance compliance and documentation.
Accounts Receivable
- Generate and distribute accurate customer invoices for recurring and one-time cleaning services in line with contract terms.
- Apply incoming payments, post cash receipts, and maintain up-to-date customer account records. Monitor aging reports, follow up on past-due balances, and coordinate collections while preserving strong client relationships.
- Investigate and resolve billing disputes, service credits, and adjustments in partnership with operations and account managers.
- Prepare and communicate account statements to clients and franchise partners as needed.
General & Month End
- Assist with month-end close, including AP/AR reconciliations, accruals, and supporting schedules.
- Maintain accurate, audit-ready records and support internal and external audit requests. Identify and recommend process improvements to increase accuracy and efficiency across billing and payment workflows.
- Uphold confidentiality of financial, vendor, and client information at all times.
Pay: $23.00 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Education:
Experience:
- Hands On AP/AR: 2 years (Required)
- Excel: 2 years (Required)
- Sage,Quickbooks: 1 year (Preferred)
- 1099 Preparation: 1 year (Preferred)
Ability to Commute:
- Riverside, CA 92507 (Preferred)
Work Location: In person
