School Pics has an exciting opportunity for a Data Entry Specialist to join our team on a long-term, part-time seasonal basis.
This role follows the school calendar, giving you the same schedule as teachers with built-in time off during fall break, Christmas/New Year’s break, spring break, and summer break.
We are looking for a reliable, detail-oriented individual who is interested in a recurring, long-term part-time position that aligns well with school-year schedules. The ideal candidate lives within 10 miles of our lab, can work approximately 9:00 AM – 3:00 PM during the active school season, and works well as part of our Operations team.
To be considered for an interview, please submit your resume. A brief cover letter is optional but encouraged — feel free to share why this schedule and type of work would be a great long-term fit for you.
Position Summary
Serves as the Data Specialist providing operational support for the Operations Department and Photo Production Lab.
Primary Duties and Responsibilities
Operational Support
- Creation of Master Data Files that become the source data for our camera systems
- Ensuring the accuracy of our Data Files by adhering to established data standards
- Creation and editing of Class Composites and Traditional group layouts
- Communicating with clients to gather missing data and correct data errors
Primary Tasks
- Maintain account booking accuracy in our FileMaker database, including all booking changes and logistics
- Prepare school photo shoot schedules based on roster information from School District IT departments
- Create flyers using MS Publisher and MS Word, then save as Adobe PDF for distribution to schools
- Prepare and format data files from PDF, MS Word, and MS Excel for use in production software
- Prepare Photo Crew Materials for each shoot (Camera cards, shoot schedules, and Absentee Lists)
- Create Composite Groups and Traditional Group layouts for package production
- Keep management informed of scheduling issues, production issues, and customer satisfaction issues
- Support the Production Lab as needed
General Responsibilities
- Represent School Pics in a professional manner at all times while adhering to all company policies
- Work collaboratively and positively as part of our Operations team
- Display confidence and professionalism even during stressful situations
- Other duties as assigned, which may include light production tasks in the lab
Minimum Requirements
- Associate’s Degree or equivalent combination of education and experience
- 2+ years of customer service, administrative, or data entry experience (preferred)
- Intermediate to advanced computer skills, especially Microsoft Excel, Word, PowerPoint, and Google G-Suite
- Experience with FileMaker or similar databases is a plus
- Excellent attention to detail and data accuracy
- Strong phone and customer service skills
- Strong problem-solving and organizational skills
- Ability to work well as part of our Operations team with a positive, collaborative attitude
- Ability to remain courteous when dealing with difficult customers
- Ability to handle confidential information
Job Type: Part-time
Pay: $17.00 - $19.00 per hour
Application Question(s):
- How would you rate your attention to detail and data accuracy?
Basic
Intermediate
Strong
Excellent (I take pride in catching errors)
Education:
Experience:
- Microsoft Excel: 2 years (Preferred)
- Customer Service: 2 years (Preferred)
Work Location: In person
