Overview
We are seeking a dynamic, detail oriented and highly organized Operations Administrative Coordinator to join our team! In this vital role, you will serve as the backbone of our operations department, ensuring seamless administrative support and efficient workflow. Your energy and attention to detail will help create a productive environment where team members can thrive. This position offers an exciting opportunity to develop your office management skills while supporting daily business functions with enthusiasm and professionalism.
Duties
- Provide administrative support to the Operations team and department leadership
- Maintain organized records, reports, logs, and confidential documentation
- Prepare correspondence, presentations, spreadsheets, and operational reports
- Coordinate meetings, training sessions, and departmental communications
- Manage departmental calendars, scheduling, and travel arrangements as needed
- Maintain organized filing systems, both physical and digital, ensuring easy access to important documents.
- Perform data entry tasks using Microsoft Office applications, ensuring accuracy and timeliness.
- Support tasks including invoicing and expense tracking.
- Support office management activities such as supply ordering, maintaining office equipment, and coordinating personal assistant duties when needed.
- Serve as a liaison between security personnel, HR, facilities, IT, and external vendors
- Respond professionally to internal inquiries related to security processes and procedures
- Escalate urgent operational concerns to management when necessary
Qualifications
- Proven office experience with strong clerical and administrative skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with CRM is highly desirable.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong typing skills and computer literacy are essential for efficient data entry and document proofreading..
- Previous experience in customer support demonstrating professional phone etiquette and customer service excellence.
- Demonstrated ability to manage multiple responsibilities simultaneously with effective time management skills.
- Join us as an Operations Administrative Coordinator and become a key contributor to our vibrant team! Bring your organizational talents, positive attitude, and proactive approach to help us maintain an efficient, welcoming office environment where everyone can succeed.
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative: 2 years (Required)
Work Location: In person
