POSITION SUMMARY:
Under the direction of the Director of Payroll and Grant Administration, the Payroll Accountant supports payroll and accounting operations for the YMCA of the Triangle. Responsibilities include managing bi-weekly payroll, maintaining payroll records, processing reimbursements and refunds, and assisting with federal and state filings. The role also involves Customer Relationship Management-based accounting tasks, grant documentation and reporting, accounts receivable management, and collaboration with internal teams to ensure accurate financial processes.
They are responsible for managing the functions of the program in accordance with the stated mission, goals, and policies established by the administrative staff, governing committees, and Board of Directors of the YMCA.
ESSENTIAL FUNCTIONS:
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Responsible for processing the bi-weekly payroll process through UKG Ready HRIS system accurately and on schedule for multiple EIN’s.
- Support benefits administration, including health insurance, 403(b), 401(a), 457(b), bonuses, separation pay, and other employee benefits through payroll deductions and distributions
- General Ledger maintenance related to payroll journal entries.
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Processes part-time employee expense reimbursement requests.
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Responsible for storage and retrieval of payroll documents.
- Maintain various Excel spreadsheets related to deductions, benefits, and other payroll data.
- Serve as a resource of Branch/Camp staff by responding to incoming calls and emails in a timely manner, while maintaining strict confidentiality of payroll data.
- Administer payroll service responsibilities such as direct deposit, wage verification, garnishments, off-cycle checks, escheats and monitor dedicated payroll inbox.
- Assist with quarterly and annual filings and process W-2’s. Assist with federal and state tax forms.
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Assist with annual fringe benefits and dependent care assistance programs including proper taxation through payroll and reconciliation to the Customer Relationship Management (CRM) software.
- Assist with the creation of budgets to include in grant proposals.
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Organize and retrieve documentation to satisfy grant requirements and reimbursement requests.
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Process customer refunds by check on a weekly basis, using Customer Relationship Management (CRM) software.
- Product code verification for new products to match the general ledger and revenue recognition.
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Completion of all required annual trainings related to safety, compliance, and child protection as assigned.
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Complete other duties as assigned.
QUALIFICATIONS:
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Degree in accounting finanace or field preferred and 3+ years of experience in payroll or accounting role, or equivalent.
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Experience with general accounting responsibilities, including general ledger, accounts receivable, and accounts payable.
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Proficiency with payroll and customer database systems; experience with UKG Ready, NetSuite, PowerBI, and Personify CRM preferred but not required.
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Familiarity with payroll compliance, tax reporting (e.g., W-2s, 1099s, garnishments), HRIS implementation and nonprofit accounting practices is a plus.
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Ability to handle sensitive information with professionalism and discretion.
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Demonstrated commitment to building community and fostering meaningful relationships through mission driven work and cross department collaboration.
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Experience supporting organizational initiatives and staff development within a team based, service oriented environment.
- Ability to coordinate projects, workflows, and schedules effectively in a dynamic setting.
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Strong communication skills, including written, verbal, and public-facing interactions.
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Demonstrates initiative, sound judgment, and strong organizational and time-management skills.
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Builds inclusive, mission-driven relationships with youth, families, and community members from diverse backgrounds.
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Bilingual or multilingual skills preferred but not required.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job.
- While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
- The employee frequently is required to sit and reach and must be able to move around the work environment.
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The employee must occasionally lift and/or move up to 10 pounds.
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Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
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The noise level in the work environment is usually minimal to moderate.
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Travel, including evening, weekend, and overnight, will be necessary.
- Must be able to provide valid identification for employment eligibility verification.
- Must possess a valid driver’s license and have access to reliable transportation.
- A clean driving record is required to meet YMCA insurance standards.
- Travel between branch locations or to off-site meetings and events is required.
- Must reside in the YMCA of the Triangle service area (Raleigh-Durham-Chapel Hill and surrounding areas).
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Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
