Overview
Join our dynamic team as a Front Desk Associate, where your energy and organizational skills will set the tone for a welcoming and efficient office environment. In this vital role, you will be the first point of contact for visitors and clients, ensuring smooth communication and seamless administrative operations. Your proactive attitude and technical proficiency will contribute to a positive experience for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your office management skills while supporting daily business functions.
Open Dental/ Flex/ Vyne
Dental experience preferred. Duties including answering phones, making appts, checking insurance, entering and collecting payments
Duties
- Greet visitors, clients, and vendors warmly, providing exceptional customer service and maintaining professional phone etiquette
- Manage multi-line phone systems efficiently, directing calls accurately and taking detailed messages when necessary
- Handle data entry tasks with precision using productivity software such as Microsoft Office, spreadsheets, and Word processing tools
- Maintain organized filing systems, manage calendars, and assist with scheduling appointments to ensure smooth office operations
- Support office management activities by coordinating supplies, preparing documents, proofreading correspondence, and managing incoming/outgoing mail
- Provide clerical support including typing reports, updating records in QuickBooks or other accounting software, and assisting with client communication
- Foster a welcoming environment by ensuring the front desk area is tidy and well-organized at all times
Requirements
- Proven experience in office management or administrative roles with strong clerical and organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software; experience with spreadsheets is preferred
- Excellent computer literacy including data entry, file management, and basic troubleshooting skills
- Bilingual abilities are highly desirable to support diverse client interactions
- Strong phone communication skills with knowledge of multi-line phone systems and professional phone etiquette
- Demonstrated ability to multitask effectively while maintaining attention to detail in a fast-paced environment
- Previous experience with customer service or front desk responsibilities is preferred; personal assistant or administrative experience is a plus
Join us to be the friendly face that keeps our office running smoothly! Your enthusiasm for organization combined with your technical skills will make a meaningful difference every day. We’re excited to support your growth as you help create an inviting atmosphere for clients and colleagues alike.
Pay: $30.00 - $38.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
Work Location: In person
