Procurement & Accounting Assistant
Location: Morrisville, VT
Schedule: Monday–Friday, 8:00 AM–4:30 PM
Job Type: Temp-to-Perm
Background Check: Required
We are seeking a Procurement & Accounting Assistant for a temp-to-perm opportunity in Morrisville, VT. This role supports purchasing, vendor coordination, accounting, compliance, and daily administrative operations. The ideal candidate will be highly organized, detail-oriented, numbers-driven, and comfortable working in a fast-paced environment.
This position reports directly to the Controller and plays a key role in full-cycle purchasing, order tracking, vendor communication, invoice matching, lower-level accounting support, and compliance recordkeeping.
Responsibilities:
- Prepare, process, and issue purchase orders according to company policies and procedures
- Source new parts, suppliers, and subcontractors as needed
- Evaluate suppliers for quality, price, terms, and delivery performance
- Negotiate vendor pricing and identify cost-saving opportunities
- Assist with RFPs, supplier quotations, and competitive pricing
- Track deliveries and communicate delays to internal teams
- Handle vendor claims, product defects, shortages, missing parts, and returns
- Coordinate with departments and suppliers on project purchasing needs
- Perform three-way matching of packing slips, vendor invoices, and purchase orders
- Assist with tenant billing and customer billing tasks
- Log and process customer deposits
- Maintain accurate purchasing records, sales reports, book values, and pricing data
- Maintain compliance files for heavyweight trucking and equipment
- Support DOT-related compliance records, including IRP, 2290-HVUT, and IFTA requirements
- Provide front desk coverage as needed
- Maintain organized physical and digital files
- Complete data summaries, reports, and special projects as assigned
Requirements:
- 2–4 years of experience combining purchasing/procurement duties with basic bookkeeping or administrative responsibilities
- Hands-on experience with accounting or ERP software
- QuickBooks experience required
- Experience with inventory or purchasing management systems preferred
- Strong Microsoft Excel skills
- Professional communication skills with vendors, customers, and coworkers
- Strong attention to detail with data entry, invoice matching, coding, and regulatory paperwork
- Ability to learn shipping, logistics, and heavyweight trucking compliance requirements
Preferred Qualifications:
- Associate degree in Business Administration, Accounting, Supply Chain Management, or related field
- Experience in manufacturing, construction, or logistics
- Experience managing bills of materials, raw materials, purchasing, or vendor coordination
This is a great opportunity for someone with a blended purchasing, accounting, and administrative background who enjoys working with vendors, tracking details, supporting financial accuracy, and keeping operations moving smoothly.
Disclaimer:
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include paid sick leave, where required by law; any other paid leave required by Federal, State, or local law; and holiday pay upon meeting eligibility criteria.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit our website.
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Pay: $25.00 - $27.00 per hour
Work Location: In person
