About the Position
First United Methodist Church of Cocoa Beach is seeking a highly organized, dependable, and technologically proficient Administrative Assistant to support the daily operations and ministries of our church.
This is a key front-office position for someone who enjoys helping people, communicates professionally, pays close attention to detail, and can manage multiple responsibilities with accuracy and good judgment. The Administrative Assistant is often the first person members, visitors, vendors, and community partners encounter and should provide a welcoming, compassionate, and professional presence.
The ideal candidate will be an experienced administrative professional who takes initiative, learns new systems quickly, protects confidential information, and follows projects through to completion with minimal supervision.
Primary Responsibilities
- Welcome visitors and respond professionally to telephone calls, emails, and general inquiries.
- Prepare and proofread weekly worship bulletins, newsletters, reports, correspondence, meeting materials, and other church communications.
- Manage the church’s electronic calendar, room reservations, facility-use requests, and event information.
- Maintain accurate membership, ministry, personnel, financial, and administrative records.
- Coordinate incoming and outgoing mail, office supplies, files, forms, and routine office operations.
- Assist with staff and committee meetings, including scheduling, preparing materials, and recording minutes when requested.
- Provide administrative support for financial processes, human-resources paperwork, background screenings, training records, and other confidential matters.
- Support communication with church members and the community through email, print publications, the church website, and other digital platforms.
- Work collaboratively with the Senior Pastor, church staff, ministry leaders, volunteers, and congregation.
Technology Requirements
Applicants must be proficient with computers and common office technology, including printers, scanners, shared files, cloud-based systems, PDF documents, and online forms.
Demonstrated proficiency is required in:
- Microsoft 365, including Word, Excel, Outlook, PowerPoint, Teams, and OneDrive
- Professional document creation, formatting, proofreading, and file management
- Email and electronic-calendar management
- Constant Contact or comparable email-marketing software
The successful candidate must also be willing and able to learn the church’s specialized software, including Subsplash for calendar and event management and other church-management platforms.
Applicants should be comfortable using approved artificial-intelligence tools responsibly to assist with appropriate tasks such as drafting, editing, summarizing, organizing information, and improving administrative efficiency. All AI-assisted work must be reviewed for accuracy, maintain the church’s voice, and comply with confidentiality, privacy, and copyright requirements.
Required Qualifications
- At least two years of administrative, office-management, or comparable professional experience
- Demonstrated proficiency with Microsoft 365 and general office technology
- Strong written and verbal communication skills
- Excellent proofreading, organization, time-management, and follow-through
- Ability to manage competing priorities and recurring deadlines
- Sound judgment and the ability to work independently
- Ability to maintain strict confidentiality regarding pastoral, personnel, membership, and financial matters
- Professional, welcoming, and service-oriented demeanor
- Ability to work cooperatively in a church environment and support the mission and values of First United Methodist Church of Cocoa Beach
Preferred Qualifications
- Associate degree or higher in business administration, communications, office management, or a related field
- Experience working in a church, nonprofit organization, school, or service-oriented office
- Experience with Constant Contact, Subsplash, church-management software, website platforms, or social media
- Basic bookkeeping or financial-administration experience
- Experience responsibly incorporating AI tools into administrative workflows
Schedule and Benefits
This is a full-time position averaging 32 hours per week, primarily during weekday office hours Monday to Thursday, with Fridays off. Occasional support for meetings or special church events may be required.
Benefits include paid holidays, Paid Time Off, sick leave, and other leave provided in accordance with the current FUMCCB Employee Handbook. A church preschool tuition discount may be available, subject to program availability and current policy.
Application Process
Please submit a current résumé and a brief cover letter explaining:
- Why this position interests you;
- How your administrative experience has prepared you for the role; and
- Your level of experience with Microsoft 365, Constant Contact or similar platforms, electronic calendars, and AI-assisted work.
Applicants selected to continue in the process will participate in an initial telephone interview and complete a brief, job-related administrative skills exercise. Finalists will be invited to an in-person interview and asked to provide professional references.
Employment is contingent upon the successful completion of applicable reference and background checks.
First United Methodist Church of Cocoa Beach is an inclusive, mainline Protestant church committed to providing a welcoming workplace and considers qualified applicants in accordance with applicable employment laws.
Pay: From $19.00 per hour
Expected hours: 32.0 per week
Benefits:
- Paid time off
- Professional development assistance
Application Question(s):
- Do you have at least two years of professional administrative, office-management, or closely related experience?
- Do you have professional experience using Microsoft Word, Excel, Outlook, PowerPoint, Teams, and OneDrive?
- Are you able to reliably commute to Cocoa Beach, Florida, for this on-site position?
- Briefly describe the most complex administrative project or recurring workflow you have managed.
- Which office, email-marketing, calendar, church-management, and AI tools have you used professionally?
Work Location: In person
