Job Overview
Les BBQ is looking for a dependable, highly organized Bookkeeper and Office Manager to oversee the company’s day-to-day financial administration, provide light HR support, and keep the administrative side of the business running efficiently.
Les BBQ operates across three primary revenue channels: restaurant, e-commerce, and catering/events. This position will maintain accurate financial records across the business and provide management with clear, timely information about cash, revenue, expenses, payroll, accounts payable, and outstanding liabilities.
This is a hands-on role for someone who takes ownership, follows through, protects confidential information, and is comfortable working in a fast-moving small-business environment.
Responsibilities
- Maintain accurate and current books in QuickBooks.
- Reconcile bank accounts, credit cards, loans, merchant deposits, and financial transactions.
- Reconcile revenue from the restaurant, e-commerce, catering, events, and other sales channels.
- Complete month-end close and deliver accurate financial reports by the tenth business day of each month.
- Prepare weekly cash reports showing cash on hand, expected deposits, upcoming obligations, and projected cash needs.
- Maintain supporting documentation for all transactions.
- Coordinate with the company’s CPA, tax professionals, payroll provider, and other outside financial partners.
- Maintain organized records for sales tax, payroll tax, income tax, and other compliance obligations.
- Maintain a complete and accurate list of vendor balances, due dates, payment terms, and past-due obligations.
- Enter and organize vendor bills promptly.
- Reconcile vendor statements and resolve discrepancies.
- Prepare a weekly proposed payment schedule for management approval.
- Make approved payments on time while helping management protect company cash flow.
- Communicate professionally and consistently with vendors regarding balances and payment timing.
- Ensure expenses are properly categorized and supported by invoices or receipts.
- Create and track invoices for catering, events, wholesale accounts, partnerships, and other customers.
- Monitor outstanding balances and follow up promptly on overdue invoices.
- Process and properly record incoming payments.
- Provide management with a weekly accounts-receivable aging report.
- Work toward collecting all balances within agreed payment terms and preventing invoices from becoming more than 60 days past due.
- Prepare and process payroll accurately and on time.
- Review employee hours, pay rates, overtime, deductions, reimbursements, and payroll changes before processing.
- Maintain confidential and organized employee records.
- Assist with onboarding and offboarding, including required forms, payroll setup, system access, and company property.
- Maintain employment documentation, including offer letters, acknowledgments, disciplinary records, and separation documents.
- Track time-off requests, attendance documentation, and required employee certifications.
- Help management maintain consistent HR processes and workplace policies.
- Coordinate workers’ compensation, unemployment, and other routine employment-related administrative matters.
- Escalate sensitive employee or legal issues to management or outside professionals.
- Maintain organized digital and physical company records.
- Manage routine correspondence, document requests, mail, and administrative deadlines.
- Keep licenses, permits, insurance documents, contracts, and renewals organized and current.
- Assist management with scheduling, document preparation, reporting, and follow-up.
- Help document and improve administrative processes.
- Support the restaurant, e-commerce, catering, and leadership teams as administrative needs arise.
Requirements
- Strong proficiency with accounting software such as QuickBooks (including QuickBooks Online), Xero, Sage, and other financial systems
- Solid understanding of accounting concepts including debits & credits, journal entries, account reconciliation, and general ledger management
- Experience with payroll processing and related compliance requirements
- Excellent skills in spreadsheets (Excel or Google Sheets), data entry (10 key typing), and financial report writing
- Knowledge of GAAP standards and technical accounting practices is highly desirable
- Ability to perform bank reconciliations accurately and efficiently; familiarity with account analysis and general ledger reconciliation is essential
- Strong organizational skills with attention to detail; ability to multitask in a fast-paced environment
- Effective communication skills to collaborate across teams and support office operations
- Proven bookkeeping, accounting-support, or office-management experience.
- Experience managing accounts payable, accounts receivable, reconciliations, and payroll.
- Ability to maintain confidentiality and handle sensitive financial and employee information.
- Strong organization, communication, and follow-through.
- Ability to work independently, prioritize competing responsibilities, and meet firm deadlines.
- High level of integrity, accountability, and professional judgment.
Preferred Qualifications
- Experience in a restaurant, food-service, e-commerce, retail, or other multi-channel business is preferred but not mandatory.
- Familiarity with point-of-sale systems, Shopify, payroll platforms, and merchant-processing reports.
- Experience with employee onboarding, personnel files, and basic HR administration.
- Experience working with outside accountants, tax professionals, vendors, and payroll providers.
Join us if you’re passionate about maintaining precise financial records while supporting a vibrant office environment! Your expertise will help us uphold the highest standards of accuracy and efficiency as we continue to grow.
Pay: $48,000.00 per year
Benefits:
- Paid time off
- Paid training
Work Location: In person
