Job Title: Administrative Assistant
Location: Boston, MA (or) Lowell, MA
Company: Avid Engineers
Avid Engineers is a growing MEP-FP consulting engineering firm delivering innovative engineering services for commercial, healthcare, educational, institutional, and mixed-use projects. Our success is built on technical excellence, collaboration, and a commitment to developing our people.
We are looking for an Administrative Assistant to join our team and help support our continued growth. This role is essential in ensuring efficient coordination of administrative functions, maintaining organized records, supporting internal teams, and providing excellent service to clients and staff.
At Avid Engineers, you will find a collaborative culture, strong mentorship, opportunities for professional development, and a clear path for career advancement.
Key Responsibilities:
- Assist with drafting, editing, formatting, and assembling proposals, qualifications packages, and Request for Proposals (RFP) responses.
- Coordinate proposal schedules, submission deadlines, and compliance requirements while working closely with managers and firm Principals.
- Maintain and update proposal templates, employee resumes, project profiles, and other marketing material.
- Ensure all proposal and marketing documents adhere to company branding, formatting, and quality standards.
Qualifications:
- Associate degree or equivalent administrative experience preferred.
- 2+ years of administrative, office coordination, executive assistance, or related experience preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to collaborate effectively within multidisciplinary teams and contribute to a positive work environment.
- Proactive, self-motivated, and willing to take ownership of responsibilities.
Benefits:
- Competitive compensation package.
- Health, dental, vision & life insurance.
- 401(k) plan with company match.
- Paid time off (PTO) and paid holidays.
Pay:
- DOE (Depending on Experience)
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
