Project Administrator (On-Site)
Newport News, Virginia
At Greenland Enterprises, we are more than just a workplace, we are a team built on collaboration, respect, and a commitment to excellence. Our culture emphasizes teamwork, accountability, and professional growth, and we take pride in supporting one another to achieve both individual and company success.
We offer a welcoming and supportive environment where employees are empowered to contribute, grow their skills, and make a meaningful impact. If you’re looking to join a company that values its people and creates a positive, professional atmosphere, Greenland Enterprises is the place for you.
What You’ll Do
As a Project Administrator, you will play a vital role in supporting project success and maintaining operational efficiency. Responsibilities include:
Create and manage subcontracts, subcontract modifications, and purchase orders
Assist Project Managers with project coordination tasks such as submittals, transmittals, and O&M manuals
Assist with correspondence and documentation related to operational and financial processes and project tasks
Track subcontractor activity and communicate progress updates
Maintain subcontractor compliance, including:
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Insurance verification
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Required documentation
Administer certified payroll processes and coordinate with stakeholders ensuring contract compliance
Maintain accurate company logs, spreadsheets, and records (electronic and physical)
Support internal administrative initiatives and implementation projects
Perform front desk responsibilities (phones, visitors, logs)
What You Bring
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Strong organizational and time management skills
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Exceptional attention to detail and accuracy
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Excellent written and verbal communication skills
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Proficiency in Microsoft Office (Outlook, Word, Excel)
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Ability to work independently and manage multiple priorities
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Professional communication skills across all levels of the organization
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Self-motivated, reliable, and team-oriented mindset
Qualifications
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Associate’s degree (or equivalent experience/training)
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Experience in administrative or an office management role preferred
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Knowledge of purchasing processes is a plus
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Experience working with federal contracts or government contracting environments is highly desirable
Work Environment & Schedule
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100% on-site role at our Newport News, VA corporate office
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Monday – Friday, 8:00 AM – 4:30 PM
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Standard office environment with light physical activity
Apply Today
If you’re ready to bring your organizational skills and administrative expertise to a growing and dynamic team, we’d love to hear from you.
