Job Title: Office Manager
Department: Administration / Operations
Location: Lakewood, CO (On-Site)
Reports To: Ownership / Executive Leadership
Position Summary
The Office Manager provides leadership and oversight of administrative and office operations for a commercial subcontracting company specializing in drywall, paint, acoustical ceilings (ACT), and insulation. This position is responsible for managing administrative personnel, developing and maintaining office processes, supporting accounting and HR functions, coordinating internal operations, and ensuring administrative execution aligns with company goals.
This role serves as a strategic and operational partner to leadership and acts as the central point of coordination across departments.
Essential Duties & Responsibilities
Office Management & Team Leadership
- Manage and supervise office administrative staff and support personnel.
- Establish priorities, delegate responsibilities, and monitor completion of administrative work.
- Develop and implement office procedures, standards, and operational workflows.
- Provide training, coaching, performance feedback, and ongoing support to administrative team members.
- Identify operational gaps and implement process improvements to increase efficiency and accountability.
- Ensure consistent execution of company policies and office expectations.
Human Resources Administration & Employee Support
- Oversee employee onboarding and offboarding processes completed by administrative staff.
- Coordinate with external HR/PEO providers regarding employee administration, benefits, payroll changes, and employment documentation.
- Support recruiting and hiring processes including coordination, communication, and administrative oversight.
- Maintain employee records and ensure administrative compliance requirements are met.
- Support leadership with employee relations documentation and personnel administration.
Accounting & Business Operations Support
- Oversee administrative support functions related to accounting processes.
- Coordinate invoice workflows, vendor documentation, subcontractor compliance documentation, and operational recordkeeping.
- Support internal financial processes through administrative controls and organization.
- Partner with accounting and leadership teams to improve administrative systems and reporting processes.
- Assist with implementation and maintenance of business systems and operational procedures.
Operational Coordination
- Coordinate communication and execution across ownership, accounting, estimating, project management, field teams, vendors, and subcontractors.
- Support project administration and operational initiatives as needed.
- Manage administrative deadlines, documentation flow, and internal follow-through.
- Facilitate issue resolution and remove administrative barriers impacting operations.
Systems, Compliance & Process Improvement
- Maintain and improve office systems, documentation standards, and administrative controls.
- Develop SOPs and scalable administrative processes.
- Support implementation and optimization of software platforms and business tools.
- Ensure administrative compliance with company policies and document retention standards.
Executive & Leadership Support
- Serve as a trusted operational resource to ownership and leadership.
- Prepare reports, summaries, and documentation to support decision-making.
- Lead special projects and company initiatives.
- Exercise independent judgment in prioritizing office and operational needs.
Qualifications
- 5+ years of office management, operations, construction administration, business administration, or related experience preferred.
- Prior experience supervising administrative personnel.
- Strong leadership, organizational, communication, and process management skills.
- Experience supporting accounting, HR, and operational functions.
- Ability to manage multiple priorities and maintain confidentiality.
- Construction or subcontractor industry experience preferred.
Success Measures
- Administrative team performance and accountability.
- Timeliness and accuracy of internal processes.
- Cross-department coordination and execution.
- Process improvement and operational efficiency.
Quality and consistency of administrative support provided to leadership.
Pay: $26.00 - $35.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Language:
Ability to Commute:
- Lakewood, CO 80214 (Required)
Work Location: In person
