As an Administrative Services Coordinator, you will support the Office Administrator and other office leaders by providing administrative support for their day-to-day responsibilities. You will act as a liaison to other Departments and provide support to Office Services and Reception.
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Greet visitors entering and leaving the office.
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Answer multi-line phone system and forward calls to appropriate individuals.
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Confirm reservations through Event Management System.
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Maintain office security by ensuring visitors have appointments with attorneys. Assign offices to Seyfarth visiting attorneys and staff; track visitor security badges; circulate notice of visitors to office personnel.
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Assist in planning and coordinating internal and external office events, working directly with vendors and/or firm functional areas as necessary under direction of Office Administrator
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Process office invoices and expense reports, and manage use and documentation of office credit card; answer questions and handle issues related to Chrome River
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Maintain and update the office inSeyt page
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Assist with firm roll-out programs and training sessions
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Assist as needed with new hire onboarding and other HR-related projects
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Maintain the office birthday and service anniversary list (will vary by office)
- Manage the process for attorney bio photos for the office
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Process mail for terminated employees
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Maintain and update the office telephone directory and “Who to Call” list
- Serve as a point of contact for employee questions and a liaison to other departments
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Draft, review and revise email and written communication and documentation
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Forward pertinent and time-sensitive information to Operations or Building Services (e.g., heating/cooling complaints, etc.).
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Coordinate and oversee local library needs with librarian.
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Assist with other tasks and projects as requested
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4-7 years of experience. Previous law firm or professional services experience strongly preferred.
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Bachelor's Degree or Equivalent Experience
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Knowledge of Microsoft Office applications (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
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Demonstrates effective interpersonal and communication skills, both verbally and in writing
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Demonstrates close attention to detail
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Ability to handle sensitive matters and maintain confidentiality
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Ability to handle multiple assignments and shifting priorities
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Ability to organize and prioritize work
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Ability to work well in a demanding and fast-paced environment
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Ability to work independently as well as effectively within a team
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Demonstrates a commitment to quality of finished product
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Ability to problem solve
