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Reports to the Principal/Construction Project Manager.
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Responsible to properly communicate information regarding selections to the Principal/Construction Project Manager, Project Architect, Project Manager, and client as appropriate and in a timely manner.
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Prior to all client meetings, share all information that will be presented to a client in the meeting with the Project Team members.
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Promote, discuss and offer ADC’s Interior Design services when clients have not selected an Interior Designer for their project.
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Maintain and enhance client relationship with ADC.
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Walk client through the selections process. Ensure that they understand the phases of construction.
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Notify suppliers when ADC clients will visit them, if possible.
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Provide Construction Manager with selections prior to client sign-off on Final Budget Estimate.
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Assist the Construction Manager putting the selections out to bid with trade contractors and suppliers.
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Acquire finish selection material quotations.
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Inform client of all budgetary concerns related to selections.
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Proactively discuss with the Client, the limits of Selections Coordination when necessary, when Client’s do not have their own Interior Designer and are requesting Interior Design services.
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Obtain client approval for Selections Sheets prior to client approval of Final Budget Estimate.
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Create Change Orders with the approval of the Project Manager, for all changes in selections after Selection Sheets are approved by client.
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Communicate Change Orders for selections to the Project Architect, Project Designer, Construction Manager, supplier and/trade contractor, as appropriate.
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Research and assist in the resolution of billing discrepancies related to finish selections.
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Review project invoices for selections as requested by Project Manager.
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Learn to create realistic project schedule: estimate time frame for design development, structural design, construction documents.
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Manage client expectations: schedule, budget, and project scope.
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Establish due dates for all finish selections for client. Confirm dates with Principal and Construction Manager.
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Educate client concerning the process and importance of obtaining selections on schedule. Obtain selections on schedule and before construction starts.
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Record all selections. Obtain client approval in writing before construction starts. Distribute to Project Manager.
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Provide client with regular project status reports throughout the design phase.
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Coordinate with consultants to meet project requirements.
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Meet project schedule and budget for design services to maintain profitability.
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Maintain complete project file: document all correspondence, meetings, approvals, and consultant information.
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Provide support to other design team members when needed, to ensure success of the team.
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Attend preliminary design meetings with the client. Create a report of all decisions and client requests for each meeting.
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Provide programming to meet client’s budget and project requirements.
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Develop conceptual design solution within project schedule.
- Actively work with design team to improve design.
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Develop computer skills to aid in project delivery and produce construction documents according to ADC Architectural standards.
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Learn to prepare an initial cost estimate; obtain input and review from Project Manager and Principals.
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Obtain finish selection approval from the client prior to construction.
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Prepare a specification/cutsheet references on all Finish Selections for the Project Manager before construction begins.
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Research sources for materials and supplies for Construction. Research specialty and new products.
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Facilitate meetings between suppliers and the Architects, Project Managers and Principal/Construction Project Manager regarding the latest product and pricing information.
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Review plans and specifications for quality control prior to review by Principals.
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Prepare applications for submittals.
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Attend regular project team meetings with project manager and/or superintendent.
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Perform site visits to observe progress of work and verify conformance with plans and specifications. Send regular reports to clients regarding site visits.
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Conduct walk-throughs during construction to ensure that finish selection decisions are being carried out.
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Review shop drawings, for potential discrepancies/conflicts with the contract drawings or specifications.
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Keep detailed records of addendums, with approval from clients.
- Provide Construction manager with current set of plans and specifications, with changes clearly noted.
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Proactively solve design issues that come up during construction.
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Participate in a post-construction evaluation and critique of the entire project and make recommendations for improvement.
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Provide selections information resource to the Administrative Assistant for the Products and Warranties Information for client 30 days prior to turnover.
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Work with Construction Project Manager and Office Manager to facilitate 30 Day closing and warranty procedures; schedule Client Orientation with suppliers, trades and appliance suppliers as appropriate; and make final preparations for the house prior to turnover.
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Bring in new clients and continue to work with existing clients on new projects.
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Help identify and recruit outstanding new team members, when appropriate.
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Administrative
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Complete accurate and detailed timecards, noting additional services where applicable.
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Use administrative time effectively, to improve operations of company.
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Keep a clean and organized work environment. File drawings and project files appropriately.
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Assist in general office duties as needed.
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Maintain regular work hours, and schedule time away from work in advance with Principals.
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Commensurate with experience.
Qualified candidates should email their cover letter and resume to [email protected].
No phone calls please. We do not utilize staffing services.
