Overview
Join our team as a Bookkeeper/Administrative Assistant, where your energetic and organized approach will keep our office running smoothly and efficiently. In this vital role, you'll handle a variety of financial and administrative tasks that support our daily operations. Your proactive attitude and technical proficiency will ensure accurate record-keeping, seamless communication, and exceptional support for both clients and team members. This position offers an exciting opportunity to contribute to a vibrant work environment while honing your skills in office management, bookkeeping, and customer service.
Responsibilities
- Manage accounts payable and receivable using QuickBooks and Buildium , ensuring timely invoicing and payments
- Maintain accurate financial records through diligent data entry and spreadsheet management
- Handle front desk duties including greeting visitors, answering phone calls.
- Support office management tasks such as filing, organizing documents, and maintaining office supplies
- Assist with calendar management, scheduling appointments, and coordinating meetings using productivity software like Google Workspace.
- Provide excellent customer service by responding to client inquiries via phone or email, supporting client communication efforts
- Perform clerical duties such as proofreading documents, preparing Word processing files, and managing client files with meticulous attention to detail
Requirements
- Proven experience in office management or administrative roles with strong organizational skills
- Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel), Google Workspace, and spreadsheets
- Excellent computer literacy with the ability to quickly adapt to new software tools
- Prior experience in bookkeeping or financial record keeping is highly desirable
- Strong communication skills, including phone communication.
- Bilingual abilities are a plus to effectively serve diverse clients and team members
- Demonstrated ability to manage time efficiently while handling multiple priorities in a fast-paced environment
- This role is an excellent fit for motivated individuals eager to develop their administrative expertise while contributing meaningfully to our organization’s success. We value energetic professionals who excel at multitasking, problem-solving, and delivering outstanding support every day.
Pay: $18.00 - $20.00 per hour
Experience:
- Bookkeeping: 2 years (Required)
Work Location: In person
