Job Summary
We are seeking a detail-oriented and organized Accounts Payable Processor to join our growing property management accounting team. This role is responsible for processing vendor invoices, maintaining accurate financial records, assisting with month-end close, and ensuring timely and accurate payments across multiple properties and entities.
The ideal candidate is dependable, highly organized, comfortable working with deadlines, and able to manage a high volume of invoices while maintaining accuracy. Experience in property management accounting and AppFolio is preferred but not required.
Responsibilities
- Process high-volume vendor invoices for multiple properties and entities
- Review invoices for accuracy, approvals, coding, and supporting documentation
- Enter invoices into accounting software accurately and timely
- Match invoices to purchase orders, work orders, and approvals when applicable
- Maintain vendor records including W-9s, insurance certificates, and ACH information
- Prepare and process ACH payments, checks, and wires
- Communicate with vendors and internal staff regarding invoice discrepancies or payment status
- Assist with utility invoice processing and recurring payables
- Support month-end close deadlines and reporting processes
- Reconcile vendor statements and resolve outstanding balances
- Ensure compliance with company policies and accounting procedures
- Maintain organized digital records and documentation
- Assist with special accounting and administrative projects as needed
Qualifications
- 2+ years of Accounts Payable experience preferred
- Property management or real estate accounting experience preferred
- Experience with AppFolio strongly preferred
- Strong attention to detail and accuracy
- Ability to manage multiple priorities and deadlines
- Strong organizational and communication skills
- Proficiency in Google Workspace preferred
- Experience with ACH processing and vendor management preferred
- Ability to maintain confidentiality and professionalism
Preferred Skills
- Understanding of GL coding and basic accounting principles
- Experience processing invoices for multiple entities or locations
- Familiarity with month-end close procedures
- Comfortable learning new software and systems
- Strong problem-solving abilities
Benefits
- Competitive pay based on experience
- Paid time off
- Health insurance options
- Opportunities for growth and advancement
- Supportive and collaborative team environment
Schedule
- Monday through Friday in office
- Hourly 30-40 hours per week
Pay: $22.00 - $25.00 per hour
Benefits:
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Application Question(s):
- Do you have experience in Multiple Entity Payable Processing?
- What accounting software programs have you used?
Work Location: In person
