*Note: Due to the sensitive and confidential nature of our business, we are unable to hire current or former clients. We appreciate your understanding as we strive to respect the privacy of all our clients.
Seeking hard-working and quick-learning individuals to join our small but mighty team of professionals. Our Assistant Jewelry Project Coordinator position is an integral, cross-functional position in which you will hone a versatile skillset while working in the luxury retail industry. If you enjoy tracking projects from big picture to minute task and find satisfaction in seeing things through to completion, we invite you to apply!
For success in this role, you must be and/or have:
-High integrity
(honest, responsible, reliable, maintain the highest ethical standards, etc)
-An excellent work ethic
(driven, motivated, punctual, self-starting, sense of urgency, takes initiative, etc.)
-Ability to effectively multitask
(efficient, strategic, productive, detailed-oriented, quick-thinking and quick-acting, flexible, ability to pivot and reprioritize, etc.)
-Highly Analytical
(excellent critical thinking skills, using clear logic and reasoning, creative problem solving, methodical, understand both big picture and minute details, planning ahead, anticipating outcomes, asks detailed questions, learns from setbacks, advanced reading and listening comprehension, ability to pay close attention for long periods of time, take detailed and organized notes, etc.)
-Organized
(neat and organized with both physical and digital files, ability to set up and maintain effective systems for storing and referencing data in folders and apps, clean and efficient work station, etc)
-Excellent memory
(able to recall people, names, events, procedures, and situations, supplemented by detailed and searchable notes)
-Honed observation skills
(security conscious, situational awareness, self awareness, read body language and subtle cues, ability to handle and inspect small and delicate products with care, ability to split attention effectively between task and surroundings, etc.)
-Tech-savvy
(advanced use of technology, including knowledge of Mac OS, Google Suite, Office & more, plus the ability to learn and teach new programs quickly, not reliant on AI and only utilizing it when approved with the utmost discernment and fact-checking, etc.)
-Professional
(positive attitude towards team and clients, mindful of privacy and confidentiality, polished personal presentation, experience in a professional setting, ability to maintain poise in a fast-paced environment, respectful, taking ownership of role and duties, excellent verbal and written communication including proper grammar and punctuation, etc.)
-Team-oriented
(collaborative, caring, supportive, respectful, ready to jump in and help others, goal-minded, conscientious, etc.)
-A true heart of service
(client-centered, empathetic, kind, friendly, authentic, proactive, consistent, deep listening, intuitive, etc.)
If your experience has equipped you with the skillset above, you’ll thrive in your primary duties of assisting our Project Coordination & Sales Team with…
- Project coordination, with an emphasis on deadline-driven tasks and milestones
- Strategic & dynamic task prioritization, mindful of client needs, vendor operation hours, shipping cutoffs, employee coverage, etc.
- Meticulous and organized note-taking of important action items and discussion points garnered from observation of in-person and online client and vendor communications
- Streamlining, systemizing, and documenting procedures and templates for repetitive tasks and workflows
- Monitoring all channels of communication with vendors and clients (email, text, phone, etc.)
- Coordinating with all team members including sales, inventory, procurement, accounting, operations, and marketing with clear and constant communication
- Interacting with vendors and clientele with the utmost professionalism, while deeply listening and always keeping the goals of the boutique top-of-mind
- Efficient and functional organization of physical & digital materials
- Performing all of the above tasks and more in a fast-paced environment with speed, efficiency, a positive demeanor, and poise
You'll be joining a team of dedicated professionals who find joy in working together toward a common goal of excellent service. Our hard work is accompanied by laughter, success, celebration, a sense of accomplishment and fulfillment, incredible growth and development, and the absolute most beautiful jewelry and gemstones.
Hours:
Our shifts are scheduled within the hours of 9 am and 9 pm, with occasional earlier or later shifts for meetings or special events. Shifts are 8 to 9 hours long, but can sometimes be 10 to 12 hours long on an event day, with overtime pay. Days worked are Tuesday through Saturday, with a handful of occasional Sundays and Mondays throughout the year for special projects.
Additional Qualifications:
- Over 18 years of age (required)
- High school diploma or equivalent (required)
- College coursework (preferred)
- Ability to sit stand for prolonged periods of time, stand for prolonged periods of time, bend, kneel, and lift up to 30lbs (required)
- Experience in retail, hospitality, or other service industries (a plus)
- Familiarity with Mac operating systems (preferred)
- Open availability weekdays, evenings, and Saturdays (required)
Pay: $27.00 - $33.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
