Summary
As the Marketing Coordinator, you will support the development of proposals, presentations, and marketing content that align with the company’s strategic goals. In this role, you’ll thrive in a fast-paced environment, managing multiple deadlines while contributing to digital marketing, award submittals, and event coordination. Collaborating with team members and vendors, you’ll play a key role in enhancing the brand, bringing creative ideas to life, and supporting the success of both the team and the company.
Key Responsibilities
Proposal & Pursuit Creation & Management (60%)
- Supports the coordination, writing, editing, and production of proposals, presentations, and marketing collateral.
- Assists in scheduling and facilitating pursuit kick-off meetings, assigning content responsibilities, and ensuring deadlines are met.
- Prepares collateral, coordinates practice sessions, and contributes to developing creative strategies for interview presentations.
- Collaborates with leadership to ensure proposals align with client needs and expectations.
- Updates and maintains the proposal template library and sector-specific content.
Digital & Social Marketing (25%)
- Creates and coordinates email marketing content to highlight company achievements, projects, and initiatives.
- Develops content marketing campaigns to position the company as a thought leader in the industry.
- Assists with planning and posting social media content to support brand visibility and engagement.
Photography & Videography (5%)
- Identifies opportunities for project photography, videography, and animation and communicates needs to the marketing team.
Event Coordination (5%)
- Supports the Business Development team and Graphic Designer in coordinating industry conferences, events, and speaking engagements.
Corporate Branding & Standards (5%)
- Ensures all marketing materials adhere to company branding standards and style guidelines.
- Follows established best practices, templates, and visual standards to maintain consistency.
Essential Skills & Attributes
- Collaborative team player with strong organizational and time-management skills.
- Excellent communication and writing abilities, capable of producing clear and engaging content.
- Proficiency in Adobe Creative Suite, Microsoft Office, and marketing/project management tools (e.g., Monday.com).
- Bonus: Basic graphic design skills and a passion for culture-building within an in-office environment.
Minimum Qualifications
- Bachelor’s degree in Marketing, Graphic Design, Journalism, Communications, or a related field - or 1-3 years of relevant marketing experience.
- 0-3 years of proposal experience in the AEC industry.
- Creative problem-solver with a commitment to delivering high-quality work.
- Familiarity with AEC industry standards and processes for proposals
Physical Demands:
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Regularly required to sit; occasionally required to stand, walk and stoop or kneel
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Must occasionally lift and/or move up to 25 pounds
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Vision abilities for this position include close vision
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Ability to repetitiously use hands, fingers and arms
Comments:
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Professional appearance and demeanor required for this position
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An extremely high level of punctuality and dependability are crucial to this position .
Benefits:
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Medical Insurance
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Dental Insurance
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Vision Insurance
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401(k) matching
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PTO
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Life Insurance
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Short Term Disability
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Gym Reimbursement
NOTE: Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions
