Job Summary
Private waste and recycling company is seeking a detail-oriented Accounting Specialist to join the accounting team. The ideal candidate will have experience and a strong background with various accounting functions. This role will report to the Controller.
Example Duties:
Accounts Receivable
- Apply payments and maintain accurate AR records
Account Reconciliation
- Reconcile accounts on a regular basis
- Investigate and resolve discrepancies
Collections
- Communicate with customers regarding past-due accounts through phone, email, text, and other communication platforms to secure timely payments.
- Process Cash on Delivery (COD) account payments daily, ensuring accurate and timely application of funds.
- Investigate and resolve customer billing issues, processing invoice corrections, adjustments, and account updates to maintain accurate records.
- Maintain detailed documentation of customer interactions, payment arrangements, and account activity.
- Collaborate with internal departments to resolve account discrepancies and improve the customer payment experience.
- Monitor outstanding receivables and follow up on delinquent accounts in accordance with company policies.
Work Order Closing
- Review and close work orders in accordance with company policies
- Verify costs and materials for accuracy
- Collaborate with operations to ensure completeness and accuracy
Purchase Order Creation
- Create and process purchase orders for materials and services
- Track and maintain purchasing documentation and inventory
- Communicate with vendors as needed
Customer Portal Management
- Upload invoices and supporting documentation for processing
- Maintain accurate and updated records within portals
- Ensure compliance with customer-specific billing and documentation requirements
Qualifications
- Proven experience in accounting, finance or related field
- Experience with software such as QuickBooks and Excel
- Computer literacy and the ability to learn new computer programs
- Excellent organizational skills with the ability to manage multiple tasks efficiently while maintaining accuracy.
- Strong communication skills
Job Type: Full-time
Pay: From $23.50 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
