Love doing the work most people avoid? This one's for you.
Freshwater Landscaping is a growing landscaping company built on quality work and taking care of our clients and crews. We're at the point where the owner needs to hand off the office and behind-the-scenes work to someone who's genuinely great at it — so he can focus on growing the business. If you're the kind of person who loves bringing order to the chaos, owning the details, and being the reliable center everyone counts on, you'll thrive here.
This is a hands-on seat with real ownership. You won't be buried in a big corporate structure — you'll work directly with the owner and see your work move the business every day.
What You'll Do
Office & financial admin
- Send client invoices (pulling job data from Jobber) and follow up on unpaid balances
- Run payroll through Gusto
- Work with our bookkeeper and accountant to keep the books clean and current
- Manage insurance and workers' comp administration — renewals, certificates, audits, and claims paperwork
- Review job costing: compare quoted vs. actual on finished jobs and flag misses to the owner
Contracts & paperwork
- Own our contracts and MSAs — keep them current, watch for gaps, and proactively recommend language or terms we should add
- Keep files, records, and documentation organized and easy to find
Client communication
- Manage the company inbox and general email correspondence
- Keep clients updated during active jobs
- Nurture repeat and multi-service clients — follow-ups, check-ins, and keeping good clients coming back
Operations coordination (you'll own these to start; they transition to a dedicated operations person as we grow)
- Assign crews to jobs each day in Jobber
- Be the first point of contact for crew issues and help resolve them
Light online upkeep
- Keep our website and Google Business Profile current — hours, photos, basic updates (no web design needed)
What We're Looking For
- 2+ years in office administration, bookkeeping support, or business admin (trades, construction, or home services a plus)
- Comfortable with payroll and invoicing software — Gusto and Jobber experience is a big plus, but we'll train the right person
- Calm, organized, and detail-obsessed — you don't let things slip
- Strong communicator with clients, crews, and vendors
- Self-directed — you can own the office and run it without being managed
Pay & Growth
We start every office hire at $18/hour during training. At 90 days we do a formal review, and strong performers move to $22–$24/hour. We tell you exactly what "strong" looks like on day one, so the path is clear and in writing.
Perks
- Employee referral bonuses
- Flexible, predictable part-time hours — great for working around family or another commitment
- Paid holidays and PTO that grows with tenure
- Phone/mileage stipend
- Performance bonus tied to clear, measurable goals
- We're a new, growing company and we're building out more benefits as we grow — you'll grow with us
Pay: $23.59 - $30.82 per hour
Benefits:
- Employee discount
- Flexible schedule
- Professional development assistance
Shift availability:
Work Location: Hybrid remote in Wayzata, MN 55391
