Job Summary
We are seeking a dynamic and detail-oriented Operations & Accounting Coordinator to join our team. In this vital role, you will oversee a broad range of accounting functions, ensure accurate financial record-keeping, and support operational processes that keep our organization running smoothly. This position offers an exciting opportunity to contribute to both the operational efficiency and financial integrity of a mission-driven organization.
Core Responsibilities
Accounts Receivable (Primary)
- Prepare and send customer invoices.
- Verify Proofs of Delivery (PODs) before invoicing.
- Maintain customer accounts.
- Process customer payments.
- Follow up on outstanding balances.
- Reconcile customer accounts.
Accounts Payable (Primary)
- Process supplier invoices.
- Reconcile vendor statements.
- Track outstanding balances and credits.
- Maintain accurate payment records.
Import & Logistics
- Track ocean shipments from China.
- Review import documentation.
- Ensure shipping documents are accurate before customs clearance.
- Verify HTS classifications.
- Coordinate with customs brokers to custom clear containers.
- Schedule deliveries with trucking companies and warehouses.
- Review customs entries (CBP Form 7501).
Operations
- Process purchase order factoring.
- Handle customer chargebacks.
- Prepare reports.
- Maintain operational records.
- Assist with general office administration.
Qualifications
- 1+ years of Accounts Receivable and Accounts Payable experience .
- Experience with QuickBooks .
- Strong Microsoft Excel skills (REQUIRED).
- Excellent attention to detail.
- Experience with import logistics or international shipping is a plus.
- Ability to manage multiple priorities independently.
- Be flexible and willing to assist with a variety of tasks as business needs evolve.
Pay: $70,000.00 - $80,000.00 per year
Benefits:
Work Location: In person
