Are you an administrative professional who enjoys being the person everyone can count on? This is a highly visible role where you'll support leadership, help create a welcoming office environment, and play a key part in keeping day-to-day operations running smoothly.
High-visibility position supporting executive leadership and key organizational initiatives- Opportunity to be the face of the office and first point of contact for visitors and stakeholders
- Diverse responsibilities with a mix of administrative, event, and operational support
- Collaborative environment with regular interaction across departments
- Stable Monday-Friday schedule with consistent business hours
Manage calendars and scheduling for senior leadership, including internal and external meetings- Coordinate visitor registration, reception activities, incoming calls, and mail distribution
- Prepare conference rooms and assist with committee meetings and special events
- Support meeting logistics, including materials preparation and Zoom coordination
- Process procurement-related requests and administrative documentation
- Assist with printing, document preparation, mailings, and other office support functions
- Maintain professional presentation standards throughout reception and meeting areas
Prior administrative, executive support, office coordinator, or receptionist experience- Strong calendar management and scheduling skills
- Experience supporting meetings, events, or executive leadership
- Proficiency with Microsoft Office and virtual meeting platforms
- Strong communication, organization, and customer service skills
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