Job Summary
We are seeking a dynamic and detail-oriented Operations Assistant to join our team! In this vital role, you will support daily office functions, streamline administrative processes, and ensure smooth operations across various departments. Your proactive approach and organizational skills will help maintain an efficient workplace environment, enabling our team to deliver exceptional service and achieve company goals. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant, fast-paced organization.
Duties
- Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed
- Maintain accurate records through data entry, filing, and document proofreading to ensure information integrity
- Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking
- Assist with office management duties such as supply ordering, calendar management, and organizing meetings or events
- Provide exceptional customer support by responding promptly to inquiries via phone or email and ensuring client satisfaction
- Perform clerical tasks including typing, photocopying, scanning documents, and maintaining organized filing systems
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for document creation and collaboration
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Excellent computer literacy with experience in office management software such as QuickBooks and data entry platforms
- Bilingual abilities are highly valued to assist diverse clients and team members seamlessly
- Demonstrated office experience with a focus on clerical and administrative functions
- Exceptional time management skills to handle multiple responsibilities efficiently
- Knowledge of phone etiquette and customer service best practices for professional communication
- Personal assistant or office support experience preferred, including calendar management and scheduling
Join us as an Operations Assistant and become a key contributor to our vibrant team! Your dedication will help us operate smoothly while providing outstanding support internally and externally. We look forward to welcoming motivated professionals eager to grow their careers in a lively work environment!
All OCS, Inc. employees must have a Level II background screening in accordance with the “Jessica Lundsford Act”, and any applicable laws. Florida law requires screening through the Florida Care Provider Background Screening Clearinghouse. For more information on the Clearinghouse, please visit their website at https://info.flclearinghouse.com. Upon hiring, employees will be provided with information and instructions to complete their background screening through the Clearinghouse.
Odyssey Charter School, Inc. shall, on the basis of race, color, national origin, sex, disability, religion, or marital status be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity, or in any employment conditions or practices conducted by this School, except as provided by law.
Pay: $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
