JOB
Under general supervision, perform a variety of responsible secretarial, clerical and administrative work in support of an assigned division or office; inform and assist the public, in person or via the telephone, regarding division and/or departmental policies and procedures; and do other related work as required.
EXAMPLE OF DUTIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.Provides administrative, general clerical support tasks, logistical, and technical support to one or more managerial, professional, or technical staff positions.Types, proofreads, and processes documents including general correspondence, memoranda, staff reports, and statistical information from rough draft or verbal instructions; and independently composes correspondence related to assigned responsibilities.Composes routine correspondence; compiles data; sorts, establishes and maintains file retrieval systems and pertinent records; and prepares and distributes documents; maintains and reviews forms, database, spreadsheets, and other records to support work processes.Greets visitors; provides assistance to customer over the phone, via email, and behind the counter; and routes information to appropriate people.Receives and responds to inquiries from other departments, other agencies, and the general public; perform clerical support tasks.Operates standard office equipment such as the telephone, copier, fax machine, calculator, personal computer, and other automated systems and programs which are relevant to assigned department.Orders office supplies; screens, sorts and distributes mail and prepares outgoing mail and packages.Receives invoices and processes payments; may track departmental budget.Coordinates logistics for meetings or events including preparation for notifications, meeting room set-ups, or catering.Maintains schedules and calendars for staff as assigned.May handle departmental mail and review timesheets, billing records, and expense records.Performs other related duties as assigned.May be required to work shifts, weekends, and/or holidays.
SUPPLEMENTAL INFORMATION
Application filing deadline is Sunday, June 7, 2026.All applicants will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Meeting the minimum requirements listed in this job announcement does not guarantee advancement in subsequent phases of the selection process.The selection process may be changed as deemed necessary by the City Human Resources Department. The selection process will consist of the following component and weight: Interview (100%)* The oral interview exam is tentatively scheduled for Thursday, June 25, 2026.If you need special assistance in the recruitment process please contact the Human Resources Department at (310) 802-5258.NOTE: A drug test may be administered as part of the pre-employment medical exam. The provisions of this brochure do not constitute a contract, express or implied, and any provisions contained in this bulletin may be modified or revoked without notice.
