JOB TITLE: Payroll/Benefits Assistant
REPORTS TO: Executive Director of Human Resources
REQUIREMENTS Associate’s degree or equivalent
Minimum of 2-4 years office/payroll/accounting experience
Must be proficient with various technology programs such as Excel, Word, online banking and reporting systems
Must have basic knowledge of payroll and State/Federal tax laws
Position also requires a degree of confidentiality, oral and written communication skills, and organizational skills
Experience and/or knowledge of school accounting systems preferred
Any combination of experience and education will be considered
WORK YEAR:12-month, full time
ESSENTIAL JOB FUNCTIONS PAYROLL:
Payroll Support:
Support the entire payroll function as the payroll backup specialist.
- Manage payroll entry of stipend sheets, substitute hours, and other timesheet submission processes.
- Manage year end 1095 and ACA processing.
- Manage annual EIS position/salary record submission
- Addresses compensation and payroll concerns with employees.
- Provides all district personnel with prompt and accurate payroll service
- Support all payroll documentation to ensure prompt and accurate payroll processing on a semi-monthly basis, including accurate bank submissions, verifications, timely tax filing, etc.
- Support in maintaining employee information forms, makes all employee payroll changes.
- Support all payroll deductions and distribute to appropriate vendor (Payroll Liabilities) (403B’s, LZEA, Child Support, Liens, and all Medical, Dental, Life, LTD premiums), etc.
- Support with billing and reconciliation related to payroll liabilities.
- Support with reconciliation and monitoring of all TRS earnings and deductions throughout the payroll year to complete the TRS report of final earnings at fiscal year-end.
- Support with balancing and submitting IMRF monthly report and all IMRF reports as necessary.
- Support year-end W-2s; checks for accuracy and files all federal, social security, and state taxes.
- Assist with required information for annual District financial audit.
- Assists with Verifications of Employment
- Assist with Public Service Loan Forgiveness Applications
Benefits Support:
- Manages Tuition Reimbursement/Salary Lane Advancement process.
- Maintains records for course completion and entry into the HR platform.
- Administer COBRA coverage for all staff (annual notices, eligible coverage, payment collection,etc..)
- Assists with enrolling employees and processes changes in all insurance plans, including medical, dental, life insurance, LTD etc. and coordinates with the District Payroll Specialist.
- Communicate with employees on an ongoing basis about current benefit information, coverage details, and plan information.
- Works in conjunction with the Payroll Specialist and the Benefits Specialist to balance semi-monthly insurance payroll benefit and deductions to the audit spreadsheets and the general ledger
- Provides any assistance between the insurance company and employee as required, facilitates wellness programs/opportunities for staff (i.e. flu shots).
- Sends out staff Exit Surveys to employees that are leaving the district.
- Orders and distributes appropriate insurance information.
- Supports with Open Enrollment process and employee communications.
- Oversees the development of the Staff Newsletter for content and distribution.
- Supports with FMLA, Family Medical, Maternity and Child Rearing leaves, including daily monitoring of time off, communicating with staff, and following up as needed.
- Supports District staff with ordering/processing gifts for bereavement, marriages and newborns.
- Performs other duties as may be necessary and assigned by the Executive Director of Human Resources.
PHYSICAL REQUIREMENTS
Ability to actively perform work in classroom, office, and other business and community settings. Ability to move freely and perform duties in numerous locations throughout the day (typically involving frequent standing, walking, sitting, bending, and lifting). Exposure to noise and activity of a school setting. Exposure to weather conditions. Ability to travel outside the district for a variety of meetings and conferences.
TERMS OF EMPLOYMENT
Newly hired employees will be placed on the ESP Salary Scale based on prior work experience that can be verified, that is recent (within the last ten years without an extended break in employment), and in a position of similar responsibilities. Benefits as determined and approved annually by the Board of Education.
**If Interested, please apply online at www.lz95.org - Departments - Human Resources - Job Openings & Online Application- Human Resources - Payroll/Benefits Assistant***
Pay: From $25.25 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
