Greycourt & Co., Inc. is an independent, SEC registered investment advisor serving ultra-high net worth families and select institutions. This open position will be based out of our Pittsburgh office.
We are searching for an experienced Administrative Assistant with expert communication skills, strong attention to detail, and the ability to manage a wide variety of tasks simultaneously. This position reports to the Manager of Corporate Administration.
Responsibilities:
- Front desk reception (answering phones, greeting visitors, handling deliveries)
- Providing administrative support (incoming & outgoing mail, FedEx packages, correspondence and coordination with office vendors)
- Heavy meeting and conference call scheduling
- Travel arrangements for senior members of the firm
- Expense reconciliation for senior members of the firm
- The production of client reports
- Compliance tracking of documents
- Order and stock office supplies
- Order, setup, and cleanup business meeting lunches and company events
- Various light housekeeping duties (monitor general cleanliness of conference rooms, kitchen area, cleanup when needed)
Qualifications:
- Extremely detail-oriented and highly organized
- Ability to multi-task, manage time and projects efficiently and effectively, work well under pressure and deadlines
- Strong communication and interpersonal skills
- Ability to use discretion and maintain confidentiality
- Experience with travel arrangements and expense reconciliation
- Professional telephone etiquette
- Professional appearance and demeanor, with ability to exercise good judgment and discretion
- Computer fluency with MS Office (Word, Power Point, Excel & Outlook) and Adobe.
- Familiarity with contact management software, especially Microsoft Dynamics 365 CRM, a plus
- Maturity and the ability to follow instructions and to work independently
- Punctual, reliable
- Candidates must possess authorization to work permanently in the US. No relocation reimbursement provided.
This role is ideal for someone who thrives in a highly entrepreneurial environment where creative thinking and proactive initiative shape the culture. Greycourt places a strong emphasis on career growth and the development of talent.
Total compensation and benefits will be commensurate with experience.
Greycourt is an equal opportunity employer and does not discriminate against otherwise qualified candidates based on age, race, religion, color, national origin, sex, sexual orientation, gender identity, veteran status, disability status, or any other characteristics protected by applicable law.
Forward resumes to [email protected]. No phone calls please.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
