Job Summary
We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face and efficient coordinator of our office. This role is vital in ensuring smooth daily operations by managing front desk responsibilities, handling correspondence, and providing exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support both administrative functions and client interactions. If you thrive in a fast-paced environment and enjoy creating a positive first impression, this opportunity is perfect for you!
Duties
- Greet visitors, clients, and vendors with professionalism and warmth, ensuring a positive first impression.
- Answer multi-line phone systems promptly, using proper phone etiquette to direct calls efficiently.
- Manage front desk operations including scheduling appointments and maintaining calendars.
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of office records.
- Handle correspondence via email, mail, and phone, ensuring timely responses and clear communication.
- Support office management tasks such as inventory and supply ordering.
- Assist with administrative projects including Word processing, creating reports, and supporting personal assistant duties as needed.
Skills
- Bilingual proficiency to communicate effectively with diverse clients and team members.
- Strong office management skills with experience in clerical tasks and administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for seamless productivity.
- Excellent computer literacy with experience in data entry, file management, and multi-tasking across various software platforms.
- Exceptional organizational skills to prioritize tasks efficiently while maintaining attention to detail.
- Outstanding customer service abilities combined with professional phone reception skills and proper phone etiquette.
- Proven ability to manage calendar schedules, coordinate appointments, and support client communication effectively.
Join us in creating a welcoming environment where professionalism meets efficiency! This paid position offers an engaging work experience that values your organizational talents and commitment to excellent service. If you're eager to contribute your office expertise in a vibrant setting, we look forward to reviewing your application!
Pay: $16.00 - $22.00 per hour
Work Location: In person
