Position Summary:
We are seeking a detail-oriented and experienced Staff Accountant with a strong background in commercial real estate accounting to join our growing team. The Staff Accountant will be responsible for supporting full-cycle accounting operations across a portfolio of commercial properties. Key duties include maintaining the general ledger, preparing journal entries, reconciling bank statements, supporting AP/AR functions, and contributing to monthly and year-end close processes. This role requires strong analytical skills, a proactive mindset, and the ability to thrive in a fast-paced, deadline-driven environment.
Key Responsibilities:
- Manage full-cycle accounts payable including invoice processing, coding, approval routing, and payment execution
- Review invoices for proper documentation, approval, and compliance with lease agreements and management contracts
- Maintain vendor files, W-9 forms, certificates of insurance, and ensure compliance with onboarding requirements
- Respond to vendor inquiries and resolve discrepancies professionally and promptly
- Reconcile vendor statements and manage aging reports
- Work with property managers and construction teams to ensure invoice accuracy and alignment with budgets
- Assist with monthly accruals, prepaid schedules, and AP journal entries
- Support month-end and year-end close, including CAM reconciliations
- Coordinate documentation for internal and external audits
- Contribute to process improvements and automation initiatives
- Assist with construction-related AP duties including lien waivers and, ideally, familiarity with AIA contract billing and draw schedules
Qualifications:
Required:
- 3+ years of AP experience in a commercial real estate or property management setting
- Proficient in Yardi and QuickBooks
- Strong knowledge of real estate accounting principles, including CAM reconciliations
- Detail-oriented with excellent communication and organizational skills
- Proficiency in Excel and Microsoft Office Suite
Preferred:
- Experience with construction accounting and AIA contracts
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field
- Experience with multiple legal entities and property portfolios
Compensation & Benefits:
- Salary Range: $50,000 – $55,000 annually
- Health, dental, and vision insurance
- 401(k) with company match
Paid time off and holidays
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Ability to Commute:
- Oak Brook, IL 60523 (Required)
Ability to Relocate:
- Oak Brook, IL 60523: Relocate before starting work (Required)
Work Location: In person
