Overview:
Municipal Management Services, Inc., has an immediate opening for a Full-time Permit Clerk.
SUMMARY
Perform a variety of duties in support of the Building Department. Coordinates issuance of various permits for the Village, including:
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greeting applicants and explaining procedures for acquiring permits to the public
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receives payments for permits
Starting hourly rate is $19.11.
Responsibilities:
Essential and other important responsibilities and duties may include, but are not
limited to, the following:
Essential Functions:
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Issue building and other applicable permits, licenses and certificates of occupancy within the Building Department
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Provide information and documents to contractors, developers, general public and other parties related to building and development within the Village.
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Answers the telephone and transfers callers to appropriate parties; responds to questions and requests for information regarding fees, codes, and permits.
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Prepare inspection schedules; review permit applications.
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Calculate permit and impact fees; receive money for permits; reconcile the cash drawer daily.
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Perform a wide variety of general clerical work including the maintenance of accurate and detailed files and records; verify accuracy of information, research discrepancies and record information.
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Prepare monthly permit reports; enter a variety of data and information into various computer programs.
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Operate a variety of office equipment including telephones, computers, copy machines and facsimile machines; input and retrieve data and text. Communicate on a two-way radio with inspectors and other city personnel.
Marginal Functions:
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Perform additional related duties as required.
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Assist the other Village personnel as required.
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Order office supplies as needed.
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Train other Permit Clerk personnel as required.
Qualifications:
Knowledge of:
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Local building codes and regulations.
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Procedures for obtaining building permits.
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Cash management processes.
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Principles and procedures of record keeping and record retention.
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Office procedures, methods, and computer equipment.
Ability to:
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Communicate clearly and concisely, both orally and in writing.
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Perform mathematical computations and simple accounting tasks.
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Communicate city codes and ordinances to the general public.
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Compile and collect data.
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Operate office equipment, including computers and supporting word processing
and spreadsheet applications.
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Handle all types of customers.
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Maintain effective working relationships.
EXPERIENCE and TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required
Knowledge, Skills and Abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Education and/or Experience:
High school diploma or GED equivalent and two years’ experience in customer
service, permitting, or related field required.
License or Certificate:
Possession of, or ability to obtain and maintain a valid driver's license and operate a motor vehicle.
SUPERVISION RECEIVED and EXERCISED
Receives general supervision from the Building Department Supervisor.
Exercises no supervision.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens; high levels of customer
contact.
Physical Conditions:
Essential and marginal functions require maintaining physical condition
necessary for sitting and standing for prolonged periods of time; required to push,
pull, reach, stoop, lift light objects; finger dexterity required.
Maintain mental capacity that permits making sound judgments regarding work
and have regular attendance.
Must also pass post-offer drug testing, criminal background and credit history
checks.
