Residential Construction Administrative Coordinator (Part-Time, Remote)
Pay: $23- $25/hr
Schedule: part-time 20 hours per week
Location: Remote
About Us
The Bearded Dad Construction & Pools is a growing residential remodeling and construction company serving homeowners with high-quality renovation and construction services. We are seeking a highly organized Construction Administrative Coordinator to support project administration, scheduling, client communication, invoicing, and day-to-day operations. This role is ideal for someone who enjoys keeping projects organized, communicating with clients and subcontractors, and ensuring nothing falls through the cracks.
What You’ll Do
As the Administrative Coordinator, you will assist with the day-to-day administrative operations of the business to help ensure projects move smoothly from lead inquiry through project completion. You will be responsible for maintaining schedules, managing communications, tracking project milestones, and keeping company systems organized and up to date.
Client and Subcontractor Communication
You will also be responsible for coordinating client and subcontractor communications, scheduling meetings and project appointments, responding to inquiries, and following up with leads throughout the sales process. You will help ensure clients receive timely updates and that subcontractors are informed of upcoming work, schedule changes, and project expectations.
Invoicing & Admin Support
This role will also support the company's financial and administrative processes by generating invoices, tracking accounts receivable, entering accounts payable information, and maintaining accurate records within JobTread and other business systems. You will assist with project documentation, monitor project progress, and help ensure invoices are issued at appropriate project milestones.
The Ideal Candidate
This role is well-suited for someone who enjoys organization, communication, and follow-through. The successful candidate will be comfortable managing details, maintaining accurate records, and helping ensure projects and administrative processes stay on track.
Preferred Experience
· Construction, remodeling, or contractor experience
· CRM (GoHighLevel)
· JobTread
· Experience working with subcontractors and vendors
Why Join Us
This is an opportunity to become an important part of a growing construction company where your work will have a direct impact on the success of the business. Rather than being one of many employees in a large organization, you will work directly with the owner and play a key role in supporting project operations, client communication, scheduling, and administrative processes.
We value professionalism, reliability, communication, and follow-through. Our goal is to build long-term relationships with both our clients and our team members. We are looking for someone who takes pride in their work, enjoys helping others stay organized, and wants to contribute to a company that is continuing to grow.
This position offers a flexible remote work environment, consistent part-time hours, and the opportunity to grow alongside the business as responsibilities and opportunities expand over time.
Pay: $23.00 - $25.00 per hour
Benefits:
Experience:
- Customer service: 1 year (Preferred)
- Accounts payable: 1 year (Preferred)
Work Location: Remote
