The Contracts TA will assist with the administering and monitoring contracts for various programs and services founded by the Early Learning Coalition of Miami-Dade/Monroe for compliance with local, state, and federal requirements.
Essential Duties and Responsibilities include the following:
- Provide administrative support for the contracts department
- Act as a call center to receive calls for Providers and vendors and resolve first hand contract issues and questions. Assist with calling providers/vendors to request expired or renewal documents and annual provider update forms
- Prepare routing forms prior to contracts execution
- Assist with file maintenance in the N:Drive and recordkeeping
- Maintains office supplies/orders office supplies
- Responsible for mailing out all contracts correspondence
- Assist with the migration of existing documents into a Document Management System
- Works closely with Contract Manager with the preparation and review process of contracts for completeness and accuracy and follow-up with providers to ensure compliance of program requirements
- Assist with the implementation of the procurement/ purchasing process <35k for contract manager approval. Request forms log and Vendor Log tracking Spreadsheet
- Coordinates meetings and events on calendar
- Prepare Pre-Screening application and request missing supporting documentation
- On-going Provider Technical assistance (face-to-face or over the phone)
- Review DCF CARES for provider compliance in standards and filter the report for manager
- Occasional travel will be required
- Performs other duties as assigned
Experience and Qualification:
- To perform this role successfully, an individual must be able to perform each essential duty satisfactory. High School Diploma or Equivalent
- Minimum of one year of administrative or customer service experience.
- Knowledge of principles and practices of organization, planning, records management and research
- Training, education and/or experience may be substituted for certain minimum qualifications
Skills and Abilities:
- Bilingual (Spanish) preferred
Other Requirements:
- Valid Florida driver’s license and access to personal transportation for travel to occasional off-site community meetings.
Job Type: Full-time
Pay: $19.23 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Customer service: 1 year (Required)
- Data entry: 1 year (Required)
- Administrative: 1 year (Required)
Language:
License/Certification:
- Driver's License (Required)
Work Location: In person
