Job Overview
We are seeking a dynamic and bilingual (Spanish/English) Office Coordinator to join our vibrant cleaning company team. This role is essential in ensuring smooth office operations, effective communication with clients and vendors, and efficient management of administrative tasks. The ideal candidate will be energetic, highly organized, and possess excellent communication skills in both Spanish and English. You will play a pivotal role in supporting our team, managing schedules, handling client inquiries, and maintaining accurate records to uphold our commitment to exceptional service. This paid position offers an exciting opportunity to grow within a fast-paced environment dedicated to cleanliness and customer satisfaction.
Responsibilities
- Manage daily office operations including scheduling, filing, and maintaining confidential information with precision and discretion
- Serve as the primary point of contact for clients, vendors, and team members via multi-line phone systems and email communications in both Spanish and English
- Coordinate appointments, service schedules, and vendor deliveries while ensuring timely updates through calendar management tools
- Oversee vendor management processes including onboarding, invoicing, and performance tracking to ensure quality service delivery
- Handle bookkeeping tasks such as invoicing, payroll processing, budgeting support, and using financial software like QuickBooks or similar platforms
- Support human resources functions including training & development initiatives, employee records management, and assisting with onboarding procedures
- Prepare reports on office activities, maintain spreadsheets for tracking expenses or schedules, and ensure accurate recordkeeping for audits or reviews
Qualifications
- Proven experience in office management or administrative roles within a service-oriented environment
- Strong bilingual (Spanish/English) communication skills with the ability to effectively interact with diverse clients and team members
- Familiarity with accounting software such as QuickBooks or similar financial tools
- Proficiency in Microsoft Office Suite including Word, Excel spreadsheets, and Outlook for email and calendar management
- Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting
- Experience supervising staff or managing teams is highly desirable
- Knowledge of vendor management, bookkeeping, payroll processing, and human resources practices is preferred
- Excellent phone etiquette along with strong customer service skills to foster positive client relationships
Join us as we deliver top-tier cleaning services while supporting our team’s growth! We value energetic professionals who thrive on organization, clear communication, and delivering exceptional service every day. This role offers the chance to develop your administrative expertise within a supportive environment committed to excellence.
Pay: $18.00 - $19.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Life insurance
- Professional development assistance
- Vision insurance
Work Location: In person
