Overview
*WILLING TO TRAINWe are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will help create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant workplace. If you thrive in fast-paced settings, enjoy multitasking, and possess excellent communication skills, we want to hear from you!
Duties
- Greet visitors and manage front desk responsibilities with professionalism and warmth
- Answer multi-line phone systems promptly, courteously, and efficiently, directing calls as needed
- Perform data entry, filing, and document proofreading to maintain accurate records
- Manage calendar appointments, schedule meetings, and coordinate office events
- Handle incoming and outgoing correspondence via email and postal mail using Google Workspace and Microsoft Office tools
- Support bookkeeping tasks using QuickBooks or similar accounting software
- Assist with office management tasks such as supply inventory, mail distribution, and general administrative support
- Provide exceptional customer service by addressing inquiries and supporting client needs with patience and clarity
Skills
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks for bookkeeping and financial record-keeping
- Excellent phone etiquette with experience managing multi-line phone systems
- Bilingual abilities are highly valued to serve diverse clients effectively
- Strong typing skills coupled with attention to detail for data entry and proofreading tasks
- Ability to prioritize tasks efficiently using time management techniques
- Experience in medical or dental receptionist roles is a plus but not required
- Personal assistant or office management experience enhances your fit for this role
- Knowledge of office equipment operation including printers, scanners, and fax machines
Join us as an Office Assistant where your enthusiasm fuels our success! Bring your organizational prowess, computer literacy, and customer service excellence to a role that’s both rewarding and integral to our team’s achievements. We’re committed to supporting your growth while creating a positive work environment where every day counts!
Job Type: Full-time
Pay: $17.00 - $28.94 per hour
Work Location: In person
