JOB Join the Register of Deeds Team—Ensuring Accurate Records, Convenient Access, and Exceptional Public Service!
Under the guidance of the Register of Deeds and statutory duties set forth in Wis. Stats. 59.43, the
Part-Time Deputy Register of Deeds is responsible for creating and maintaining indexes of real estate records and vital records; reviewing records for statutory requirements and providing convenient access to records.
The anticipated starting wage is between $24.91/hr and $26.86/hr.
**In addition to hourly rate, part-time positions will receive $2.61 per hour in lieu of fringe rate.** EXAMPLE OF DUTIES
The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully to be qualified for the position. Other duties may be required and assigned.
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Reviews and interprets real estate documents to determine whether to accept or reject for recording according to local, state and federal guidelines
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Reviews and interprets vital records to determine whether to accept or reject for filing according to local, state and federal guidelines
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Creates and maintains indexes of vital records and real estate records including grantor/grantee and tract indexes
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Provides assistance, training and education on related Wisconsin statutes to real estate professionals, other government agencies and the public regarding recording requirements
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Provides technical assistance and customer service support on the use of land records search systems, the county website/GIS system, Dept. of Revenue/electronic transfer return and state vital records system
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Assists the public with accessing and obtaining copies of real estate and vital records
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Relates land transfers to the village, township, and city clerks for purposes of assessment.
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Prepares and maintains fiscal records for the Register of Deeds office and state and federal agencies
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Performs bookkeeping functions including oversight of charge accounts; prepares invoices and receipts payments; balances cash drawer and prepares daily deposits
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Maintains and purchases inventory/forms and office supplies
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Files, indexes and issues certified copies of Military Discharges at the request of veterans and the Dunn County Veteran’s Service office
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Acts as a liaison between software vendor and Information Technology department.
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Performs duties of the Register of Deeds during his/her absences.
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Performs other duties of a comparable level/type, as assigned.
SUPPLEMENTAL INFORMATION
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee’s supervisor or Human Resources.
PHYSICAL REQUIREMENTS
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Physical effort will typically require infrequent exertion of objects weighing up to 10 pounds and/or regular, but not continuous, exertion of objects weighing up to 25 pounds.
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Continuous speaking, hearing and using hands dexterously; work frequently requires sitting; and work occasionally requires standing, walking and reaching with hands and arms.
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Work has standard vision requirements.
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The physical and environmental hazards and risks associated with the job can be characterized as minimal.
WORK ENVIRONMENT
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Work is generally in a moderately noisy location (e.g. business office, moderate traffic).
Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company, and is subject to change by the employer as the needs of the employer and requirements of the job change.