Job Summary: Grace Lutheran Church is seeking a warm, welcoming person to staff the church office and coordinate church communications, with special attention to basic graphic design, social media, and online engagement.
Please submit a cover letter and resume with your information and relevant experience to Jon Hibian, chair of the Personnel Committee, at [email protected] by Friday, July 10, 2026.
Areas of Responsibility:
Communicating/Teamwork:
- Serves as the welcoming face and voice of Grace to all who enter the building or call the office
- Screens phone calls and emails, and responds to inquiries and requests
- Communicates messages to appropriate personnel efficiently and effectively
- Work collaboratively with other staff members and maintain a teamwork mentality
Organizational:
- Maintains church calendar and coordinates the schedule for groups, events, and meetings in the building
- Coordinates the rental use of church facilities, including rental agreements and applicable rental fees or donations
- Maintains records of weddings, baptisms, and funerals of members and non-members, prepares official certificates for such events as needed; coordinates space preparation needs for such event to appropriate personnel
- Records weekly worship attendance in church database and spreadsheet
- Submits and files appropriate paperwork to the synod and churchwide organization
- Tracks visitor information and coordinates follow up correspondence and pastoral contact
- Schedules lay volunteers for weekly worship and holidays, and maintains church sign up sheets
- Maintains filing system for all church-related business (congregation, council, programs, spiritual care) and generates data from the files as needed
- Creates the annual congregational and parochial reports, distributes to the congregation, and files with the synod
- Orders office, kitchen, worship, and other supplies as needed to support the ministries of the church
- Maintains an organized, professional, and presentable administrative office environment
Knowledge/Technical:
- Coordinates weekly church email blasts and other email correspondence
- Monitors the office email account and correspondence
- Coordinates congregational mailings as needed
- Creates the monthly church newsletter and distributes digital and hard copies
- Maintains up-to-date electronic records of church membership, worship attendance, mailing lists (snail mail and email), contact information, etc.
- Updates the church website as needed
- Creates posts, flyers, and content for announcements, social media, community news, and online engagement
- Monitors social media platforms
- Help to establish Livestreaming capabilities for weekly worship
- Prepares and prints weekly worship materials and announcements
- Prepares and prints seasonal, festival, and holiday bulletins
- Prepares and prints funeral, wedding, and other special worship bulletins as needed
- Prepares other documents, flyers, or pamphlets (digital and hard copy) for the pastor, church staff, and ministries of the church
Job Skills and Requirements:
- Possess excellent verbal, written, and phone communication skills
- Highly effective people skills
- Ability to multitask and be flexible
- Proficiency in computer skills, social media use, and use of programs such as Microsoft Word, Excel, and Canva (or equivalent) for basic graphic design
- Highly organized, self-motivated, and works well independently
- Willingness to learn
- Positive attitude and appropriate respect for privacy, boundaries, and matters of confidentiality
- Attendance at staff meetings is expected
- High school diploma
- Must pass a background check
Position Status:
- 20-24 hours per week, 4 days a week (Monday-Thursday, 9am-2pm office hours)
- 2-4 weeks unpaid vacation annually
- No other benefits
- $20-25 per hour, negotiable based on experience
Evaluation:
- The Office Communications Administrator works directly under the supervision of the pastor(s) and Congregation Council
- The Office Communications Administrator receives an annual performance review
- Position compensation is reviewed annually
- Upon hiring, a 90 day probationary period will be in effect
Pay: $20.00 - $25.00 per hour
Work Location: In person
