AGENCY: The Coalition of Homeless Services Providers (Coalition) is a private non-profit organization formed in 1994. The agency’s mission is to eliminate and prevent homelessness in Monterey and San Benito Counties by promoting interagency coordination to develop, sustain, and enhance a comprehensive system of housing and support services designed to maximize the self-sufficiency of individuals and families. The Coalition comprises thirteen voting Member Agencies (the Board of Directors) as well as ten non-voting Associate Members and seven non- voting Community Advisors. The Coalition serves as the Lead Agency for the local Continuum of Care.
SALARY/BENEFITS: Salary Commensurate with Experience per Board Approved Salary Schedule. We recognize that salary is a part of the overall compensation package and are happy to provide a comprehensive benefits package, including Medical & Dental Insurance; Paid Vacation, Holidays & Sick Leave; 403(b) Retirement Plan with 3% match, and professional development opportunities to our staff. We are a workplace that promotes continual learning and teamwork, offering lunch and learns, team outings, and more for our staff.
HOURS: Non-Exempt Status; Full-time, 8:30 a.m. – 5:00 p.m.; may include some nights and weekends
REPORTS TO: Executive Director
GENERAL DESCRIPTION:
The Finance and Payroll Analyst serves as the lead internal accountant, financial contracts analyst, and completes payroll entry for the Coalition of Homeless Services Providers.
DUTIES AND RESPONSIBILITIES:
Finance & Bookkeeping
- Process revenue billing (including maintaining CHSP cost allocation process against contracts) preparing and retaining all claim back up material, and invoices/drawdowns.
- Accounts Receivables/Payables.
- Processing Payroll with Executive Director/Deputy Director.
- Annual W2 preparations, review, and distribution.
- Entering transactions in QuickBooks and Bill.com.
- Month-end/year-end closing, and budgeting.
- Annual audit, 990, 1099’s.
- Support with filing of accounting-related documents, including grants and contracts.
- Support efforts to manage external grants and contracts supporting CHSP operations.
- Support CHSP budgetary integrity through the development of revenue and expense projections.
- Liaison for banking and external auditor.
- Lead Monthly Finance Committee and internal finance meetings
- Other duties as assigned.
Fundraising / Development
- Support with managing external grant and reporting deadlines and occasional grant writing (when needed); assist with processing of grant awards.
- Support the Deputy Director in pursuing fund development opportunities.
- Other duties as assigned.
Operations
- Assist with hiring, finalize onboarding, and other HR activities (ex: employee benefits -healthcare and retirement plans).
- Assist in implementing changes and new systems with Insperity HR, Payroll under the direction of the Executive Director.
- General administrative tasks, when not handled by the Administrative Coordinator.
Other
- Special research and/or analysis projects as needed.
- Other duties as assigned.
Key Qualifications
- 3+ years’ experience of relevant experience and increasing responsibilities in financial and operational execution, preferably in a nonprofit setting
- Relevant academic degree(s) or certifications
- Previous work experience in Finance
- Positive, can-do attitude
- Meticulous attention to detail and quality of work product
- Ability to problem-solve and take ownership of assigned tasks.
- Discretion in maintaining confidential information.
- Excellent organizational and project management skills
- Bookkeeping experience
- Experience with QuickBooks preferred; experience and competency with Word and Excel necessary.
DISCLAIMER: The information presented indicates the general nature and level of work expected of employees this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.
Pay: $61,484.80 - $73,320.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
