Overview
Join our dynamic property management team as a Receptionist/Office Assistant and become the welcoming face of our company! This energetic role is perfect for someone who thrives in a fast-paced environment, enjoys engaging with clients and visitors, and excels at keeping office operations running smoothly. You will be the first point of contact for vendors and our Maintenance crews providing exceptional customer service while managing administrative tasks with efficiency and enthusiasm. If you’re organized, personable, and eager to contribute to a vibrant team, this opportunity is for you!
Duties
Position Overview:
The Accounts Payable & Maintenance Coordinator plays a vital role in ensuring the smooth operation of our financial and maintenance departments. This individual will be responsible for accurately entering and processing invoices, as well as receiving, prioritizing, and dispatching maintenance requests in a timely and efficient manner.
Key Responsibilities:
Invoice Processing
- Enter vendor invoices into our property management system
- Verify invoice accuracy and proper coding
- Track invoice approval status and follow up as needed
- Coordinate with the accounting department for timely procesing of payments
- Maintain organized records of all invoices
Maintenance Request Handling
- Receive and document maintenance requests from property managers or internal staff
- Prioritize and dispatch work orders to appropriate vendors or maintenance personnel
- Monitor progress and ensure timely completion of maintenance tasks
- Communicate with property managers and staff regarding status updates
- Maintain accurate records of maintenance activity and vendor interactions
Administrative Support:
- Assist with tasks such as managing phone calls, scheduling, managing email and filing documents.
Qualifications:
- Previous experience in administrative, accounting, or property management roles preferred
- Bilingual (English/Spanish)
- Strong data entry skills with high accuracy
- Excellent organizational and multitasking abilities
- Clear and professional communication skills
- Familiarity with property management software (Yardi) is a plus
- Ability to work independently and manage time effectively
This paid position offers an engaging work environment where your organizational talents and customer service skills will shine. We value proactive individuals who are eager to contribute to our team’s success while delivering outstanding service to our clients. Join us today and help create a welcoming atmosphere that makes every visitor feel at home!
Pay: $22.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
Work Location: In person
