Maintenance Coordinator
Location: Allen County, IN
Hourly Rate: $18.00-$22.00 (based on experience)
Schedule: Full-time, 8a-5p, with some flex
Job Summary
The Maintenance Coordinator supports the day-to-day operation of the organization’s vehicles by coordinating inspections, maintenance, and documentation. This role focuses on ensuring vehicles are safe, properly maintained, and compliant with basic regulatory and organizational requirements. In addition, the Maintenance Coordinator provides administrative and operational support to overall maintenance functions, including scheduling facility and equipment repairs, coordinating service requests, maintaining maintenance records, and assisting with preventative maintenance tracking. This role works closely with maintenance staff and vendors to ensure timely completion of work orders and supports the efficient operation of facilities and equipment.
Key Responsibilities
Vehicle & Fleet Coordination
- Coordinate and schedule vehicle inspections, preventative maintenance, and repairs
- Maintain accurate vehicle records, including maintenance logs, inspections, and compliance documentation
- Monitor vehicle condition and report issues to ensure safety and reliability
- Coordinate with vendors for vehicle servicing and repairs
- Track and ensure completion of required inspections and regulatory requirements
Maintenance Coordination & Support
- Receive, prioritize, and coordinate maintenance requests for facilities and equipment
- Schedule routine, preventative, and emergency maintenance and repairs
- Dispatch maintenance staff or coordinate with external vendors/contractors as needed
- Track progress and completion of maintenance work orders to ensure timely resolution
- Assist with basic maintenance tasks as needed (e.g., inspections, supply organization)
Administrative Duties
- Maintain maintenance schedules, calendars, and service logs for vehicles, facilities, and equipment
- Maintain organized documentation for maintenance activities, inspections, and compliance
- Assist with obtaining quotes, coordinating vendors, and processing invoices
- Monitor inventory of maintenance supplies and coordinate ordering
Communication & Coordination
- Serve as a point of contact for maintenance-related requests from staff and locations
- Communicate status updates and timelines to appropriate stakeholders
- Coordinate site access for maintenance staff and vendors
- Escalate urgent or unresolved issues to management
Compliance & Safety
- Support compliance with organizational policies and applicable safety and regulatory standards
- Maintain accurate documentation for inspections, audits, and safety checks
- Assist in identifying and reporting safety concerns related to vehicles, facilities, or equipment
- Participate in safety committee activities, including reporting on inspections and identified issues related to facilities and vehicles
- Conduct home inspections to ensure compliance with life safety codes and organizational standards
Qualifications and Skills
- High school diploma or GED
- Valid driver’s license with acceptable driving record
- Basic understanding of vehicle and facility maintenance and safety practices
- Strong organizational and recordkeeping skills with attention to details
- Ability to track schedules, deadlines, and multiple task
- Basic computer skills, including Microsoft Office (Excel, Word, Outlook)
- Ability to communicate clearly with staff, vendors and supervisors
- Ability to respond to issues in a timely and professional manner
Work Environment/Conditions
This position works in both office and field settings, including travel between sites to inspect facilities and vehicles. Duties may be performed outdoors in varying weather conditions and involve exposure to typical vehicle-related environments. The role requires regular interaction with staff and vendors, along with physical activity such as walking, bending, and entering/exiting vehicles. A standard weekday schedule is expected, with occasional flexibility for facility or fleet needs.
- Excellent benefits package for full-time employees, including:
- Medical, Dental, and Vision Insurance (Employee, Child, or Family options)
- Company-paid Life Insurance and Long-Term Disability
- Voluntary Life Insurance
- Employee Assistance Program (EAP)
- Retirement Plan
- Paid Vacation, Sick, and Personal Time
- Employee Referral Bonus
- Holiday Pay
- Flexible Scheduling
- Paid Training and Continued Education Opportunities
- Career Advancement Opportunities
- Tuition Assistance
EEO/ADA Compliant
To learn more about Easterseals ARC of Northeast Indiana and to apply online, visit our website at www.eastersealsnei.org.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
