Financial Operations (40%)
Clinical Trial Reconciliation
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Perform full reconciliation of clinical trial activity, payments, and financial milestones across all studies.
Payment Processing
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Manage checks, accounts receivable/payable (AR/AP), invoicing, and payment tracking to ensure accurate and timely financial processing.
AR Uploads & Journal Entries
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Prepare, validate, and upload AR documentation; create and post journal entries to maintain accurate financial records.
Budget Requests
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Prepare, submit, and track budget requests for clinical research operations.
Jaggaer Approvals
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Review, route, and approve Jaggaer transactions to support compliant purchasing workflows.
Operational Budget Support and Input
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Support planning, monitoring, and reconciliation of the clinical research operational budget.
PEPT Management: PACTs & Approvals
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Manage PEPT processes for clinical research, including PACT creation, review, and approval.
Clinical Research Operations (50%)
CTMS Training & Expertise
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Serve as a CTMS subject matter expert; provide training, workflow guidance, and system support to research personnel within the department.
Department Wide Reconciliation
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Conduct financial and operational reconciliation across all clinical research units, to include clinical trials, to ensuringe alignment between CTMS, finance, and study teams.
Monthly Clinical Research Reporting
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Generate, analyze, and distribute monthly clinical research financial and operational reports by section.
Budget & Contract Collaboration
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Partner with the Senior Clinical Research Manager on budget development, contract review, and negotiation support.
Process Improvement & Efficiency
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Identify operational inefficiencies and implement department wide process improvements to enhance accuracy, workflow, and collaboration.
Cross Functional Collaboration
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Coordinate with finance, research administration, and study teams to ensure cohesive and compliant operations.
Other (10%)
Special Projects
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Support department leadership with ad hoc projects related to financial operations, reporting, or system optimization.
Process Documentation
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Assist in developing and maintaining SOPs, workflows, and training materials.
Operational Support
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Provide additional administrative or operational support as needed to ensure smooth functioning of the clinical research department.
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Perform other job-related duties as assigned.
