Under minimal supervision, plans, organizes, and provides secretarial and administrative support for a business unit using independent judgment and discretion in planning, prioritizing, and organizing work.
Key responsibilities-
Assists with special projects and prepares complex reports by compiling data, performing calculations, and creating charts, spreadsheets, and related documents.
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Transcribes and types scientific and technical materials from various formats; prepares stylized documents using desktop publishing software; proofreads for grammar and accuracy.
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Manages communication by answering calls, greeting visitors, drafting responses, and providing routine information within scope.
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Coordinates schedules, meetings, and travel; organizes conferences and events by managing logistics, registrations, supplies, and materials.
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Maintains departmental files, databases, and resource materials; compiles and distributes reports and information as needed.
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Monitors office supplies and equipment; handles ordering, repairs, invoice reconciliation, and service requests.
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Prepares and tracks administrative forms; routes materials for approvals and resolves processing delays.
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Leads office support staff by assigning tasks, monitoring performance, training new hires, and supporting HR processes like evaluations and discipline.
Minimum qualifications
Education:-
A high school level of education
Experience:-
One year of relevant experience
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An in-depth knowledge and understanding of the department and hospital programs, policies, procedures, and information related to his/her functions and services.
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Initiative in improving operations within area/department, and the ability to assist in implementing changes.
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Ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.
Schedule: Monday-Friday, Hybrid after training
