Overview
We are seeking a dynamic and highly organized Construction Office Manager to lead the administrative operations of our construction projects. This vital role ensures seamless office management, effective communication, and efficient coordination among project teams, vendors, and clients. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional multitasking skills, strong leadership qualities, and a passion for supporting construction project success. Join us to play a key role in driving operational excellence and fostering a collaborative work environment.
Duties
- Oversee daily office operations, including managing multi-line phone systems, calendar scheduling, and front desk responsibilities to ensure smooth workflow.
- Coordinate project documentation, filing systems, and record-keeping to maintain organized project files and compliance with company standards.
- Supervise administrative staff and provide training & development opportunities to enhance team performance.
- Manage vendor relationships, including negotiating contracts, tracking deliveries, and ensuring timely procurement of supplies and services.
- Handle human resources functions such as payroll processing via QuickBooks, employee onboarding, and maintaining personnel records.
- Assist with budgeting and bookkeeping tasks related to construction projects to ensure financial accuracy and accountability.
- Support event planning for company meetings or project milestones, ensuring all logistics are handled efficiently.
- Maintain effective communication with project managers, clients, vendors, and team members to facilitate clear information flow.
- Implement office management best practices to improve efficiency and productivity across all administrative functions.
Qualifications
- Proven experience in office management within a construction or related industry environment.
- Strong supervisory experience with the ability to lead and motivate administrative teams.
- Proficiency in QuickBooks for payroll, bookkeeping, and financial management tasks.
- Excellent schedule management skills with the ability to prioritize multiple projects simultaneously.
- Demonstrated vendor management capabilities including contract negotiation and relationship building.
- Knowledge of human resources processes such as onboarding, payroll administration, and employee records management.
- Experience with event planning, calendar coordination, filing systems, and front desk operations.
- Exceptional communication skills paired with organizational prowess to handle clerical tasks efficiently.
- Familiarity with medical office or general office procedures is a plus but not required.
Join us as a Construction Office Manager where your organizational expertise will drive project success while supporting a vibrant team environment!
Pay: From $49,243.00 per year
Work Location: In person
