GENERAL STATEMENT OF JOB
This classification supervises employees involved in providing administrative and clerical support in the daily operations of assigned department Central Records, Criminal Justice Information System (CJIS), Georgia Crime Information Center (GCIC), and National Crime Information Center (NCIC) functions to conduct quality assurance for records and documents activities and integrity and security of said records and documents.
SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions:
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Supervises, directs, and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; and trains staff in operations, policies, and procedures.
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Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate.
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Conducts quality assurance of records and documents; reviews accuracy of files to be archived; interprets and enforces departmental policies and procedures related to records maintenance functions, such as validity, accuracy and deadlines; ensures accuracy and completeness of records and documents; certifies documents.
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Interprets and enforces all applicable codes, laws, rules, regulations, standards, policies and procedures regarding release of records and information; initiates any actions necessary to correct deviations or violations.
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Conducts various administrative duties for the department; assists with project management; reviews budgets and grants; orders supplies; inputs time and leave usage; performs accounts payable and accounts receivable functions; schedules training for department employees.
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Requires an Associate’s Degree in Business or related field
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Two (2) years of experience in customer service, administrative or clerical work or related field; or
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Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
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Requires a valid state driver’s license with acceptable driving history.
Must possess the following certifications:
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Georgia Terminal Agency Coordinator Certification and Georgia Criminal Justice Information System Certification.
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This is a sensitive local government position. Employment for the selected candidate(s) is contingent upon the successful completion of a departmental background investigation to including criminal, credit and driver's history checks, polygraph examination, fingerprinting and drug screening.
MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED
Physical Requirements:
This position classifies the physical exertion requirements has the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally. Essential functions are regularly performed without exposure to adverse environmental conditions.
