We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Your organizational skills and office management expertise will support smooth daily operations, coordinate appointments, and handle a variety of administrative tasks with efficiency and enthusiasm. This position offers an exciting opportunity to contribute to a positive office atmosphere while developing your administrative skills in a fast-paced setting.
Duties
Greet visitors and clients warmly, providing exceptional customer service and maintaining a professional front desk presence
Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
Schedule appointments, coordinate calendars, and organize meetings using Microsoft Office and Google Workspace tools
Perform data entry, filing, proofreading, and document management to ensure accuracy and organization
Handle incoming and outgoing correspondence, including emails, mail, and packages with attention to detail
Support office management tasks such as inventory tracking, supply ordering, and maintaining cleanliness of common areas
Assist with bookkeeping tasks using QuickBooks or similar accounting software when necessary
Provide clerical support including typing reports, preparing documents, and managing confidential information
Experience
Proven office experience or administrative support background demonstrating strong organizational skills
Familiarity with multi-line phone systems, front desk procedures, and customer service best practices
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic computer literacy
Experience with data entry, filing systems, proofreading documents, and managing schedules effectively
Bilingual abilities are highly desirable to serve diverse client needs
Knowledge of medical or dental receptionist duties or personal assistant experience is a plus
Demonstrated ability to handle phone etiquette professionally while supporting multiple tasks simultaneously
Previous bookkeeping or QuickBooks experience is advantageous for financial recordkeeping tasks
Join us in creating a welcoming environment where professionalism meets efficiency! This role offers the chance to develop your administrative expertise while contributing to a vibrant team dedicated to excellence. We value proactive individuals who thrive on organization, communication, and delivering outstanding support every day.
Pay: $17.00 - $23.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Life insurance
- Vision insurance
Work Location: In person
