Kids Kottage is looking for an organized, compassionate, and flexible Administrative Coordinator to help keep our office, shelter operations, staff, and children supported every day.
This is more than a desk job. One moment you may be coordinating staff training, the next you may be helping with shelter operations, supporting a child’s basic needs, or making sure a vehicle, file, or supply cabinet is exactly where it needs to be. If you love variety, teamwork, and making a meaningful difference, you may be the perfect fit!
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Keep staff personnel files accurate, organized, and up to date.
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Conduct employment background checks.
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Coordinate staff training from start to finish, including:
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Scheduling classes and trainers
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Reserving rooms
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Notifying staff
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Documenting completed training
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Help ensure smooth day-shift shelter operations when the Administrative Director is unavailable.
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Supervise and support staff while coordinating with Washoe County Department of Social Services.
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Help oversee children’s programs and contribute to a safe, nurturing shelter environment.
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Provide basic care to shelter children as needed, including feeding, bathing, diapering, and changing clothing.
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Keep office systems operating efficiently.
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Oversee filing, vehicle maintenance, purchasing, and communication with the corporate office.
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Provide guidance and oversight to Receptionist, Cook, and Transportation Runner positions.
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Monitor inventory and property control.
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Submit retroactive billing and petty cash reconciliation paperwork.
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Follow all Company policies, procedures, and shelter-operation practices.
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Jump in wherever needed—because at Kids Kottage, teamwork matters!
Every organized file, completed training, stocked supply, reconciled receipt, and supported staff member helps create a safer, more stable environment for children. Your work will make a difference both behind the scenes and on the front lines.
If you’re dependable, people-oriented, and ready to bring structure, heart, and a little everyday magic to shelter operations, we’d love to hear from you!
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At least three years of experience involving office management, filing, data processing, and/or staff supervision; or
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A degree in business, clerical studies, or a related field plus at least one year of relevant experience.
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Education or experience in behavioral sciences, child development, or a related field is preferred.
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Strong organization skills and attention to detail.
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The ability to multitask while remaining calm, professional, and compassionate.
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Excellent communication and follow-through.
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The flexibility to support both administrative responsibilities and hands-on shelter needs.
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The ability to qualify as a Direct Care Staff Member (DCSM) through Washoe County Human Services Foster Care Licensing.
