Job Overview
Florentine Cafe & Bakery We are seeking an enthusiastic and highly organized Entry-Level Personal Assistant to support busy executives and teams with a wide range of administrative and operational tasks. This role offers a fantastic opportunity to develop foundational skills in office management, project coordination, and professional communication while contributing to the smooth functioning of a dynamic organization. The ideal candidate will be proactive, detail-oriented, and eager to learn, with a passion for providing exceptional support in a fast-paced environment. All positions are paid roles, including internships, designed to foster growth and professional development.
Responsibilities
- Manage and coordinate calendars for executives, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software
- Handle internal communication efficiently through email correspondence, phone etiquette, and video conferencing software to ensure seamless information flow
- Assist with organizing events, meetings, and conferences from planning stages to execution, including venue booking, catering arrangements, and materials preparation
- Support bookkeeping and data entry tasks using QuickBooks and other accounting tools while maintaining accurate records of financial transactions
- Provide executive administrative support by preparing reports, proofreading documents, transcribing notes, and managing filing systems
- Facilitate office management duties such as managing multi-line phone systems, handling confidential information with discretion, and overseeing general office supplies and filing
- Collaborate closely with C-suite executives on project coordination efforts and internal initiatives to enhance productivity and organizational efficiency
Qualifications
- Previous experience as a personal assistant or administrative assistant is preferred but not required; strong organizational skills are essential
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with productivity software such as DocuSign and video conferencing tools
- Excellent typing speed along with strong writing skills for correspondence and documentation purposes
- Ability to handle multiple tasks efficiently while maintaining attention to detail in a fast-paced environment
- Experience with event planning, project management, bookkeeping (QuickBooks), and office management is highly desirable
- Strong interpersonal skills including phone etiquette, collaboration abilities with diverse teams, and professionalism when dealing with confidential information
- Technical proficiency in using data entry systems, clerical tools, multi-line phone systems, and business travel arrangements
Join us in this vibrant role where your organizational talents will make a meaningful impact! We’re committed to supporting your growth through engaging work experiences that build your skills in office administration, project coordination, and executive support. This is more than just an entry-level position — it’s your stepping stone into a rewarding career path filled with opportunities for development.
Pay: $23.97 - $28.86 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Paid time off
- Parental leave
- Referral program
Work Location: In person
