Location: Jacksonville, FL
Department: Fleet Management / Operations
We are seeking a detail-oriented and analytical Equipment Coordinator - Temp (3 months) to support our Fleet Management operations. This role plays a critical part in optimizing equipment utilization, controlling leasing costs, and ensuring the efficient flow and availability of assets across terminals, depots, and customer locations.
The ideal candidate thrives in a fast-paced, data-driven environment and brings strong analytical, coordination, and problem-solving skills to drive operational efficiency and support strategic decision-making.
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Monitor, track, and reconcile equipment movements across all regional locations to ensure optimal utilization.
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Analyze system reports daily to assess equipment usage at shipper pools, trucker pools, terminals, and depots.
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Identify utilization gaps and recommend action plans to improve fleet efficiency.
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Establish historical usage trends and evaluate monthly equipment demand by type, origin, and customer.
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Perform comparative analysis of actual versus budgeted cargo volumes by equipment type.
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Develop data-driven insights and present findings to Fleet Management and Sales teams.
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Create and maintain reporting tools for Sales, Customer Service, and operational stakeholders.
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Determine equipment requirements and maintain the appropriate equipment mix across all U.S. terminals.
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Manage empty equipment repositioning strategies in coordination with port and terminal teams.
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Optimize equipment flow to inland depots and ensure proper availability for customer use.
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Provide real-time reports on depot inventory and availability.
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Verify leasing company invoices and ensure accurate billing and payment processing.
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Monitor lease agreements, on-hire/off-hire activities, and associated costs.
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Review off-hire estimates, approve surveys, and maintain cost tracking for all leased equipment.
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Ensure timely processing of lease credits and maintain accurate lease records.
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Ensure accurate equipment data in system master files and databases (including GIER).
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Support equipment inventory reconciliation and resolve discrepancies.
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Maintain records for equipment sales, transfers, and disposals.
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Track and manage WIP (Work in Progress) equipment discrepancies.
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Coordinate with inland depots, terminals, and intermodal providers to manage equipment flow.
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Partner with internal teams (Fleet, Sales, Customer Service, Risk Management) to meet operational goals.
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Support company-wide initiatives and continuous improvement efforts.
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Bachelor’s degree in Transportation, Logistics, Supply Chain, or related field (or equivalent experience).
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Experience in shipping, transportation, or fleet/equipment management preferred.
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Strong proficiency in Microsoft Office (especially Excel); database experience preferred.
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Solid understanding of cargo equipment types and transportation logistics.
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Analytical mindset with the ability to interpret data and identify trends.
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Strong organizational and multitasking abilities in a deadline-driven environment.
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Excellent communication and presentation skills.
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Ability to influence and collaborate across multiple teams and levels of the organization.
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Operates with minimal supervision, exercising independent judgment within established guidelines.
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Handles sensitive operational and financial data requiring discretion and confidentiality.
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Plays a key role in supporting decisions that impact cost management and operational efficiency.
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Primarily sedentary work with occasional light physical activity.
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Extensive computer use, data analysis, and detailed reporting responsibilities.
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Opportunity to directly impact operational efficiency and cost optimization.
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Work in a collaborative, fast-paced logistics environment.
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Exposure to cross-functional teams and strategic initiatives within Fleet Management.
Equal Opportunity Employer
TOTE Maritime Puerto Rico is an Equal Opportunity Employer - Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin disability, or status as a protected veteran. TOTE Maritime Puerto Rico is a drug-free employer and a participant of the E-Verify Employment Verification Program.
